Special Assistant to the Chair
Special Assistant to the Chair
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Overview
III is a fiscally sponsored organization of TSNE .
Responsibilities
The Special Assistant to the Chair of III works in Boston Massachusetts and reports directly to the Chair of III United States District Judge Mark Wolf. This Special Assistant also works closely with the Managing Director and Program Director the Deputy Director and the III Board.
The Special Assistant to the Chair of III is a unique opportunity for a new or recent graduate to gain experience working closely with IIIs board and partners who include leading international jurists former cabinet ministers and civil society leaders among other prominent individuals from around the world.
The position is temporaryfor 12 months after which time there is the possibility of an extension or the transition to regular employee based on IIIs needs. For the excellent candidate there may be opportunities for significant professional growth as the scope of IIIs work expands.
The Special Assistant to the Chair participates in the full range of IIIs activities including:
Essential Funtions
Program Duties
- Support the Chair in his daily work on III projects;
- Schedule and participate in meetings with partners board members and other prominent individuals;
- Write a detailed summary of each meeting;
- Maintain the Chairs list of priorities additional action items and calendars;
- Organize and distribute materials prior to meetings including Executive Committee meetings and meetings of IIIs Board of Directors;
- Organize events such as webinars conferences and meetings with partners;
- Conduct research and write memos on matters concerning international law grand and anticorruption efforts.
Communications Duties:
- Draft and edit communications materials including newsletters press releases brochures executive summaries social media content etc.;
- Maintain IIIs website using SquareSpace;
- Assist in the development of the social media strategy and toolkit; track and analyze the social media metrics.
Administrative Duties:
- Maintain IIIs electronic and paper records.
- Electronic records include a Google Drive emails from partners online publications contacts lists and other similar records.
- Paper records include folders for each initiative business cards and contact information todo lists for the Chair and other similar records.
- Prepare itineraries and travel arrangements for the Chair and other partners when necessary;
- Manage III interns daytoday when necessary;
- Lead development of manuals promotional and instructional materials such as onboarding for interns/staff slide decks and brand and social media guidelines.
Financial Duties:
- Facilitate the management of IIIs finances with Third Sector New England (TSNE) including submitting expense reports tracking contributions sending acknowledgement letters and fulfilling invoices;
- Assist the Managing Director & Program Director in budgeting financial reporting and quarterly data presentation;
- Provide administrative support for fundraising efforts including drafting emails researching individuals and foundations editing grant proposals and grant reports and keeping detailed notes of IIIs fundraising history.
Special Requirements
- Ability to work early in the morning or in the evening to communicate with the Chair of III and with board members and partners around the world;
- Travel within the United States and abroad;
- Must have or be able to obtain a passport;
- Ability to work for III for at least 12 months with the possibility of extension. TSNE is an atwill employer.
Qualifications
We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.
- Authorized to work in the United States;
- Bachelors degree (required) or a masters degree (preferred);
- 03 years of professional experience;
- Experience in law politics international relations or a related field;
- Experience working for a nonprofit preferred;
- Strong writing communication and interpersonal skills;
- Strong organizational skills and ability to manage multiple tasks simultaneously;
- A high level of responsibility and accountability;
- An entrepreneurial attitude and an ability to act independently;
- A passion for ending grand ;
- Ability to exercise discretion and good independent judgment in dealing with members of IIIs board and its partners.
Physical Demands/Work Environment
The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.
While performing the duties of this position the employee is required to:
- Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position;
- There may be a need to lift and/or move materials or equipment;
- Ability to work early in the morning or in the evening to communicate with the Chair of III and with board members and partners around the world;
- Effectively communicate with others;
- Ability to travel domestically and internationally;
- Handle or feel objects tools or controls;
- Reach; traverse; sit (usually for longer periods of time); occasionally ascend/descend; and position self (to) move;
- Occasionally lift and/or move up materials or equipment;
- The noise level in the work environment is usually very low;
- Likelihood of personal injury would be very low;
- Environmental and work hazards are not present to a measurable degree.
Compensation and Benefits
Location:Work will be performed in Boston MA.
Schedule:Fulltime Monday Friday including early mornings and occasional nights and weekends.
Compensation:The salary range for this position is $45000 $50000/yr and is commensurate with experience.
Benefits: This position is eligible for a full benefits package including:
- Generous PaidTimeOff (PTO): 12 paid holidays 3 weeks vacation 1 week personal holiday and health leave time for fulltime staff;
- 80 Employerpaid offering some $0 deductible Health Insurance through Harvard Pilgrim along with several lowdeductible plans;
- Lowcost Guardian Dental and Vision;
- Flexible Spending Accounts (FSA) for Health and Dependent Care;
- Employerpaid Life Long and ShortTerm Disability Insurance;
- Employerpaid Pension through TIAA;
- ...and more!
TSNE/IIIstrives to achieve excellence through a diverse equitable and inclusive work environment that embraces all of our individual and collective differences. Black Indigenous People of Color Middle Eastern and North African Bilingual and/or Bicultural candidates and LGBTQ2SIA candidates are strongly encouraged to apply. We value and honor the unique talents learning styles and lived experiences of each individual that enrich and strengthen our workplace culture and we are proud to be an equal opportunity and affirmative action employer.
All employment conditions are based on an individuals performance and job qualifications. TSNE/III prohibits discrimination and harassment of any kind based on race creed color religion native language gender sexual orientation gender identity/expression national origin physical or mental disability age genetic information veteran status marital status parental status pregnancy racebased hairstyles or any other protected characteristic stated by federal and state law. Regardless of any class protection under the law or lack thereof TSNE/IIIcelebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture and it is who we are.
TSNE/IIIs EEO statement extends to volunteers interns contractors vendors and clients.
Employment Type
Unclear
