Administrative Assistant 3
Administrative Assistant 3
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Job Description
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families community organizations advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals families and communities for a better quality of life.
ADMINISTRATIVE ASSISTANT 3
Division of Developmental Disabilities (DDD)
2400 Airway Avenue Kingman Arizona 86401
Salary: 36000.0040100.00
Grade: 17
Closing Date: April 18 2025
Would you like to be part of an amazing team that helps Arizonans thrive At the Department of Economic Security (DES) we strengthen individuals families and communities for a better quality of life. DES is looking for individuals that are committed to service community and teamwork. To learn more about DES please visit ; or click on the link here to view Our DES video. Come join the DES Team!
The Department of Economic Security Division of Developmental Disabilities (DDD) is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. DDD provides individuals with developmental disabilities and their families services and supports that are flexible high quality and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decisionmaking and engagement in the community.
Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement and cannot be employed or subcontracted by a DDD Qualified Vendor.
This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.
Essential Duties and Responsibilities include but are not limited to:
Independently composes letters and memos; prepares presentations; develops spreadsheets; maintains and enters information into Access databases in a timely & accurate manner; maintains & utilizes a tracking system for project management to ensure timely submission of internal and external assignments/work products
With minimal supervision confers with supervisor other Division staff persons from community agencies organizations & businesses on a variety of subjects and issues. Answers and/or research needed information from email or phone calls from various staff or other entity requesting assistance ensuring complete and timely responses. Works with members and families to resolve issues; reports on issues that are not resolved.
Independently coordinates facilitates and attends various meetings taking transcribing and distributing minutes. Maintains calendar for Manager sets up meetings as requested.
Functions as office manager to: ensure compliance with DES DDD and District policies and procedures promote a professional and customer service environment maintain office support coverage and maintain office equipment and supplies etc.
Completes special projects as assigned by the manager.
Knowledge in:
Principles and practices of administration and time management
Appropriate use of grammar punctuation and formatting various documents
Methods for tracking complex work with critical time lines
Basic program rules regulations and operations procedures
Skills In:
Excellent phone skills
Using computer software/programs e.g. (Microsoft Office/Google Products)
Oral and written communication
Planning organization and time management
Ability to:
Use independent judgment and work independently
Think through problem situations and manage difficult phone calls
Compose various documents with minimal supervision
Multitask and complete work within required time lines
Sit and work on the computer for a sustained period of time
Take and produce meeting minutes
Learn and apply the office procedures related to the Division
Work in a fast paced environment
Learn LAN applications such as FOCUS
Maintain confidentiality and professionalism at all times and through all work
Learn the supply ordering system
Relate in a positive and cooperative manner with a wide variety of people
The ideal candidate for this position will have:
Three years responsible administrative experience; OR Bachelors degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience; OR a Masters degree in a field appropriate to the assignment from an accredited college or university and one year responsible administrative experience.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply: Drivers License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current valid classappropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to Drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operated a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C. (R210201.11.
Successfully pass background and reference check; employment is contingent upon completion of the abovementioned process and the Agencys ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify).
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
Affordable medical dental life and shortterm disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and longterm disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours biweekly for the first 3 years
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
Sick time accrued at 3.70 hours biweekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
By providing the option of a fulltime or parttime remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
State employees are required to participate in the Arizona State Retirement System (ASRS) the State sponsored retirement contribution plan and the LongTerm Disability (LTD) program after a 27week waiting period. The ASRS defined benefit plan provides for lifelong income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of taxdeferred retirement investments.
On or shortly after your first day of work you will be provided with additional information about the available insurance plans enrollment instructions submission deadlines and effective dates.
For questions about this career opportunity please contact Angie Otero ator .
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contactingor Requests should be made as early as possible to allow time to arrange the accommodation.
Employment Type
Full-Time
