Secretary Campus Elem
Secretary Campus Elem
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Job Description
Days Employed: 210 Days
Pay Grade: ParaprofessionallClerical Level 4
Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for schools administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient typing word processing and file maintenance skills
Effective organizational communication and interpersonal skills
Ability to use personal computer and software to develop spreadsheets databases and do word processing
Knowledge of basic accounting principles
COGNOS Report Writer knowledge and experience
Experience:
One to three years secretarial experience preferably in public education environment
Major Responsibilities and Duties *
Records Reports and Correspondence
*Some responsibilities are subject to principals discretion.
- Prepare written correspondence forms schedules or reports using personal computer or typewriter.
- Maintain a daily teacher attendance log and records for substitute teachers.
- Maintain a daily student attendance records on students and personnel and prepare all required reports.
- Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
- Maintain school calendar of events.
- Assist with enrollment and transfer of students.
Reception and Phones
- Assist students teachers and parents as needed.
- Receive incoming calls take reliable messages and route to appropriate staff.
Files
- Maintain physical and computerized files including mailing lists student records visitor logs and office communication.
Accounting and Inventory
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
- Prepare and process purchase orders.
- Receive store and issue supplies and equipment.
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
Other
- Sort distribute or deliver mail and other documents.
- Administer medication to students check temperatures and notify parents of student illness in nurses absence.
- Assists in calling substitutes for faculty.
- Prepare maintenance request.
- Maintain confidentiality.
- Perform other duites.
Supervisory Responsibilities:
Monitor the work of clerical aides.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; fax machine
Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting Motion: Repetitive hand motions including keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions maintain emotional control under stress
Employment Type
Full-Time
