Senior Division Secretary
Senior Division Secretary
Posted on :
26-07-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 61668 - 76572
Vacancy
1 Vacancy
Posted on :
26-07-2025
Job Description
Bulletin
An equal opportunity employer fostering a workforce that embraces and reflects
the rich diversity of Los Angeles County
Senior Division Secretary
$5139 to $6381 MonthlyOnline applications
must be submitted by:
7/28/2025
11:59 P.M. (Pacific)Retirement:
PERS Defined Benefit Plan
Paid Time Off:
12 vacation 15 holidays and 12 illness days.
The Los Angeles County Office of Education is looking for attentive customer focused individuals to join the Employee Assistance Service for Education (EASE) team.
A Senior Division Secretary performs a variety of secretarial duties including keyboarding formatting editing documents filing answering telephones operating office equipment and organizing coordinating and facilitating division activities and communications in support of a Director II Director III Administrator or Cabinet-level administrator with responsibility for a major division or function; provide work direction guidance and training to subordinate clerical and secretarial personnel as assigned.
IMPORTANT NOTE: This opportunity is only available for those who have taken and passed the Clerical/Secretarial Series Exam in the last two years or are in a related permanent position at LACOE and thus exempt from the Clerical/Secretarial Series Exam. This recruitment is still open to both internal and external applicants and invitations to take the Clerical/Secretarial Series Exam will be included as a part of this recruitment.
The Well Qualified Candidate Will Possess the Following
Knowledge:- Organization objectives and operation of assigned program or function
- Modern office practices procedures and equipment
- Applicable rules regulations policies and procedures for assigned functional area
- Electronic document management systems
- Filing and record-keeping techniques and systems
- Commercial multiline telephone system including Zoom phones
- English grammar spelling punctuation and vocabulary
- Microsoft Office Word Excel Outlook and PowerPoint
- Reading Comprehension Understanding and using written information
- Professional & Technical Expertise Applying technical subject matter to the job
- Using Technology Working with electronic hardware and software applications
- Action & Results Focus Initiating tasks and focusing on accomplishment
- Adaptability Responding positively to change and modifying behavior as the situation requires
- Attention to Detail Focusing on the details of work content work steps and final work products
- Handling Stress Maintaining emotional stability and self-control under pressure challenge or adversity
- Innovation Imagining and devising new and better ways of doing things
- Learning Agility Seeking learning opportunities and applying the lessons to ones work
- Professional Integrity & Ethics Maintaining trust through honesty adherence to principles and personal accountability
- Self-Management Showing personal organization self-discipline and dependability
- Informing Proactively obtaining and sharing information
- Listening Fully comprehending spoken communication
- Oral Communication Engaging effectively in dialogue
- Writing Communicating effectively in writing
- Customer Focus Attending to the needs and expectation of customers
- Handling Conflict Managing interpersonally strained situations
- Involving Others Engaging others for input contribution and shared responsibility for outcomes
- Professional Impact Presenting self as a positive representative of the organization
- Relationship Building Establishing rapport and maintaining mutually productive relationships
- Teamwork Collaborating with others to achieve shared goals
- Cultural Proficiency Modeling communications and interactions that respect and include all individuals and their languages abilities religions and cultures
Experience:Three years of secretarial experience including one year in a lead capacity or one year as a LACOE Division Secretary or two years as a LACOE Secretary/School Administrative Secretary.
Additional Requirements:Some positions may require the ability to take dictation at 90 words per minute and transcribe accurately for which a 2.75% stipend is added to the base salary. A valid California drivers license and the availability of private transportation or the ability to obtain transportation between job sites may be required.
Hybrid remote schedules may be available.
Selection ProcessCandidates who meet the minimum requirements above will be invited to participate in an examination that may consist of a Written Exam Performance Exam and a Structured Interview.
ContactFor information about the examination process you may send an e-mail to
Melissa Venegas at
For general inquiries please call 562.803.8360 (Mon- Fri 8:00 am - 5:00 pm)
For complete application information please go to Personnel Commission 9300 Imperial Hwy EC-Annex Downey CA 90242
Additional InformationPending PC Approval: 8/21/2025
Minimum qualifications must be met by the close of filing date. For more information please go to For additional information on our testing procedures please visitApplicant Resources on our website. Selection and promotion are based on a competitive examination process. Candidates who pass all exam parts are ranked according to overall exam score and placed on an eligibility (hiring) list. Vacant positions are filled from the top three ranks. Eligibility lasts for 12 months; however additional recruitment may occur under a separate bulletin with additional candidates being merged onto the eligibility list. Some positions that involve public contact may require bilingual proficiency for which selective certification may apply (Education Code 45277.5). In addition the eligibility list resulting from this examination may be used to fill vacancies in related job classifications for which no eligibility list exists (Education Code 45272). Veterans Credit may be awarded for entry jobs.
Reasonable accommodations in completing an application testing and employment are available to individuals with you would like to request an accommodation please call 562.803.8360 as early as possible.This examination is authorized asDual open to the public and promotional for LACOE employees.
Recruitment ID: 26-LAC559
This announcement does not constitute an implied contract. Any part of this announcement is subject to change.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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