Executive Secretary
Executive Secretary
Posted on :
17-04-2025
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1 Vacancy
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Job Description
Job Overview: We are seeking a dedicated and professional Executive Secretary to provide comprehensive administrative support. The ideal candidate will possess strong organizational skills exhibit integrity and confidentiality and be adept at managing multiple tasks in a fastpaced environment.
Requirements
Key Responsibilities:
- Arrange meetings prepare meeting agendas and ensure effective communication before and after meetings.
- Maintain confidentiality and integrity in all dealings and communications.
- Make travel arrangements for executives including domestic and international travel.
- Receive and screen incoming phone calls; answer and manage calls efficiently.
- Greet visitors and guests ensuring a professional and welcoming environment.
- Maintain accurate records filing systems and databases.
- Manage executives calendars and schedule appointments with precision.
- Coordinate events and conferences ensuring all aspects are handled smoothly.
- Implement administrative procedures to improve office efficiency.
- Liaise with clients and handle correspondence taking dictation as necessary.
- Operate and maintain office equipment and troubleshoot issues as they arise.
- Respond to phone calls and emails professionally and in a timely manner.
- Submit and reconcile expense reports and manage budgeting activities.
- Supervise new employees and assist in their onboarding process.
- Prepare and manage documents as required.
- Liaison with consulates and embassies for necessary support and documentation.
- Perform other duties as assigned and ensure office processes run smoothly.
Skills and Qualifications:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficient in office management software and tools.
- Attention to detail and high level of accuracy.
- Ability to maintain confidentiality and integrity always.
Education & Qualifications:
- Any Degree or Post Graduate
- Preferred age group: 28 to 36 years
- Candidates from North East India are encouraged to apply.
Benefits
Salary: INR 50000 Bachelor PG Accommodation.
statuary benefits.
Key Responsibilities: Arrange meetings, prepare meeting agendas, and ensure effective communication before and after meetings. Maintain confidentiality and integrity in all dealings and communications. Make travel arrangements for executives, including domestic and international travel. Receive and screen incoming phone calls; answer and manage calls efficiently. Greet visitors and guests, ensuring a professional and welcoming environment. Maintain accurate records, filing systems, and databases. Manage executives' calendars and schedule appointments with precision. Coordinate events and conferences, ensuring all aspects are handled smoothly. Implement administrative procedures to improve office efficiency. Liaise with clients and handle correspondence, taking dictation as necessary. Operate and maintain office equipment and troubleshoot issues as they arise. Respond to phone calls and emails professionally and in a timely manner. Submit and reconcile expense reports and manage budgeting activities. Supervise new employees and assist in their onboarding process. Prepare and manage documents as required. Liaison with consulates and embassies for necessary support and documentation. Perform other duties as assigned and ensure office processes run smoothly. Skills and Qualifications: Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficient in office management software and tools. Attention to detail and high level of accuracy. Ability to maintain confidentiality and integrity always. Education & Qualifications: Any Degree or Post Graduate Preferred age group: 28 to 36 years Candidates from North East India are encouraged to apply.
Employment Type
Full Time
Key Skills
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