Associate Registrar Registrars Office
Associate Registrar Registrars Office
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USD 55398 - 55398
1 Vacancy
Job Description
This is an internal posting for candidates who are already employed at Northwest Missouri State University. Only internal candidates within the Registrars Office will be considered for this position.
EMPLOYMENT TERMS: Fulltime 12month position
PRIMARY DUTY: The Associate Registrar will work with the Registrar and office staff in a team environment.
ESSENTIAL FUNCTIONS:
1. Manage Banner student information system maintain and update numerous Banner student record and academic history validation tables; test document and implement upgrades as well as provide functional support for staff faculty and others
2. Coadminister the Universitys computerized degree audit system by translating academic requirements into computerbased degree audit system terminology updating requirements to reflect curricular changes maintaining support tables and training personnel on all procedures associated with the system and in proper interpretation of the degree audit
3. Maintain a thorough knowledge of academic requirements and regulations provide recommendations or assistance with the curricular process as needed and collaborate with the advisement office to train academic advisors to promote an understanding of the degree requirements and graduation processes
4. Resolve problems and enhance various processes projects procedures etc. by employing critical thinking skills and creativity
5. Collaborate with Deans Deans Secretaries Department Chairs Graduate Office Honors Program Teaching & Learning Center University Marketing & Communication and the Scheduling Specialist to prepare semester course offerings schedules for publication prior to preregistration including class roll from previous semester.
6. Coordinate grade sheet activation and notification to instructors regarding final grades
7. Coordinate 5 11 week and midterm grade collection
8. Oversee operational functions related to endofterm processing
9. Assure the efficient and effective delivery of preregistration and general registration activities by coordinating delivery of registration services developing and distributing information concerning dates policies and procedures
10. Assist Registrar with graduation checks
11. Serve as a member of Data and Application TeamAdministrative (DATA) Student Administrative Services (SAS) Educational Initiatives Requiring Special Processing (EIRSP) and Financial Review
12. Assist with input of enrollment and drop/add activities during peak times
13. Remain competent and current through selfdirected professional reading developing professional contacts with colleagues attending professional development activities and other training
14. Contribute to the overall success of the Office of the Registrar by performing all other duties and responsibilities as assigned
REQUIREMENTS:
Education: Bachelors degree
Skills: Excellent communication and problemsolving skills; ability to exercise independent judgment and discretion; adaptability and the ability to come up with solutions to complex problems on short notice; ability to make public presentations; demonstrated success in working with a team; ability to foster a cooperative work environment; computer programming skills; ability to work under pressure while accurately and consistently managing multiple projects while meeting deadlines; ability to work collaboratively with a team as well as an independent contributor; ability to determine when to act independently and when to consult management prior to taking action; selfstarter with a positive attitude; ability to maintain a high level of confidentiality
WORKING CONDITIONS: This position will work in an office environment from the hours of 8:00 a.m. to 5:00 p.m. with an hour lunch break. This position may require additional night and weekend hours.
SUPERVISORY RESPONSIBILITIES: Supervise office staff
EQUIPMENT/MATERIALS USED: Standard office machines
TYPICAL PHYSICAL DEMANDS: Requires repetitive motions and sitting at a computer keyboard and the ability to lift up to 20 pounds
COMMUNITY: Northwest Missouri State University is located in Maryville Missouri a community of 12000 with a diverse economy and a strong industrial base. Maryville is located 45 miles north of St. Joseph Missouri 90 miles north of Kansas City Missouri and 110 miles southeast of Omaha Nebraska. For more information visit the citys website at .
UNIVERSITY: With an enrollment of about 10000 students Northwest is a coeducational primarily residential fouryear university that offers a broad range of undergraduate and selected graduate programs on its Maryville campus as well as its NorthwestKansas City location at the Northland Innovation Center and through Northwest Online.
Founded in 1905 and ranked by U.S. News and World Report among the top public regional universities in the Midwest Northwest places a high emphasis on professionbased learning to help graduates get a jump start on their careers. Students have opportunities to build their rsums with experiences on campus in nearly every area of study including the Horace Mann Laboratory School National Public Radio affiliate KXCV the R.T. Wright Farm Mozingo Outdoor Education Recreation Area and Knacktive a studentdriven integrated digital marketing communications agency.
The University also is a national model for student success and career placement with 96 percent of graduates securing employment or continuing their education within six months of completing a degree at Northwest according to the most recent data.
Furthermore its vibrant and diverse learning community offers more than 150 student organizations and textbooks and a laptop are included in tuition which is among the lowest in the nation saving students an estimated $6800 over four years. Northwest also offers 1200 student employment positions allowing students to build professional skills through its internationally benchmarked student employment program. Designated the Missouri Arboretum the Northwest campus was named one of the 50 Most Amazing University Botanical Gardens and Arboretums in the U.S.
For more information about Northwest and its performance visit .
SALARY: $55398
APPLICATION DEADLINE: April 14 2025
DATE AVAILABLE: May 1 2025
TO APPLY: Please fill out a Northwest application online by clicking to reach our employment opportunities listing. You will also need to submit a cover letter resume and the contact information for three references in order for your application materials to be complete. Please contact the Office of Human Resources ator email for more information.
Required Experience:
IC
Employment Type
Full-Time
