Executive Assistant
Executive Assistant
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Job Description
At CVS Health were building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care.
As the nations leading health solutions company we reach millions of Americans through our local presence digital channels and more than 300000 purposedriven colleagues caring for people where when and how they choose in a way that is uniquely more connected more convenient and more compassionate. And we do it all with heart each and every day.
Position Summary
This is an exciting opportunity to provide executive administrative support to a highlevel Executive based in our Hartford Connecticut office.
The ideal candidate for this position will sit in the Hartford Connecticut office and have exemplary planning and time management skills and the ability to organize and manage calendars and keep scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. Poise articulate and professional communications are required. Individuals should be open to working additional overtime hours with this EA opportunity.
As a Strategic Partner to your executive it will be imperative that you have a deep understanding of the Aetna business and the executives role & responsibilities.
Key Responsibilities
Executive Calendar & Contacts: Maintain the integrity of Executives calendar by managing time most effectively allowing for transition between meetings and ensuring appropriate meeting format (inperson video direct call).
Review meeting requests with executive and schedule approved meetings.
Continuously review schedule to ensure it reflects calendar guidelines and business priorities manage cadence of standing meetings in a thoughtful manner.
Review daily meeting details to ensure agenda timezone sensitivity preread and briefing are included and required participants have accepted at least 48 hours in advance.
Provide briefing and background materials to executive for key meetings in appropriate format as requested.
Escalate calendar questions/conflicts for guidance and ensure timely resolution. Proactively communicate calendar changes and approval requests with executive.
Facilitate weekly calendar meetings with Executive and Chief of Staff to align on short and longterm priorities and prep.
Executive Correspondence: Send prewritten emails to Service Ops leadership team distribution as directed. Answer general questions; refer/redirect routine matters to other parties; as appropriate and followup to ensure proper disposition. Resolve issues within specified policies and guidelines. Determine when executive action is required provide insight and recommendation(s) as appropriate.
Leadership Meetings & Events: Work with executive and Chief of Staff to understand agenda and requirements. Plan ahead to ensure effective and efficient management of leadership meetings & events. Throughout event planning keep safety and health top of mind. Send meeting invites (well in advance) to block time on leadership/participant team calendar. As necessary partner with Events Team on budget and contract. Confirm optimal meeting rooms hotel accommodations meal locations catering IT support/requirements team activities and giveaways etc.
Travel: Effectively manage travel plan and logistics become familiar with executive travel preferences and execute accordingly. Plan ahead to book flights hotel accommodations ground transportation and arrange meals etc. Coordinate travel plans with other leaders/support teams as needed. Monitor travel and anticipate changes needed based on delays or other factors.
Executive Expense Reports: Manage accurate and timely processing of CVS Health business expenses.
Other Projects: Provide support on special projects as needed.
Organizational Alignment & Relationship Building: Actively participate in CVS Healths crossfunctional network for Executive Administrative Assistants and be a vibrant participant and value to the community of EAs. Helping to support the community of WorldClass EAs by onboard and mentor new EAs and sharing your skill and talents as a backfill when peers go on holiday.
Required Qualifications
7 years experience in administrative environment with Executive Assistant (EA) or equivalent experience
5 years experience with Windows desktop computer applications: Word Excel PowerPoint OneNote and Microsoft Teams and collaborative tools.
5 years experience core competency in managing executive travel email calendar (Outlook) and contact list budget and expenses.
Preferred Qualifications
- Past work experience in the health care industry.
- A minimum of 4 years supporting at a VP level or higher
- Preferred Schedule Hybrid Tuesday Wednesday and Thursday inoffice in Hartford CT.
Education
Bachelors degree or equivalent professional work experience.
Anticipated Weekly Hours
40Time Type
Full timePay Range
The typical pay range for this role is:
$22.59 $53.95This pay range represents the base hourly rate or base annual fulltime salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience education geography and other relevant factors. This position is eligible for a CVS Health bonus commission or shortterm incentive program in addition to the base pay range listed above.
Our people fuel our future. Our teams reflect the customers patients members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in our comprehensive and competitive mix of pay and benefits investing in the physical emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages our great benefits include:
Affordable medical plan options a 401(k) plan (including matching company contributions) and an employee stock purchase plan.
Nocost programs for all colleagues including wellness screenings tobacco cessation and weight management programs confidential counseling and financial coaching.
Benefit solutions that address the different needs and preferences of our colleagues including paid time off flexible work schedules family leave dependent care resources colleague assistance programs tuition assistance retiree medical access and many other benefits depending on eligibility.
For more information visit anticipate the application window for this opening will close on: 04/17/2025 Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal state and local laws.
Employment Type
Full-Time
