Administrative Assistant IV Lab of Ornithology Innovation Integrated Technology Office

Administrative Assistant IV Lab of Ornithology Innovation & Integrated Technology Office (Hybrid)

*No Visa Sponsorship is available for this position.

About the Cornell Lab of Ornithology

Located in the beautiful Sapsucker Woods Sanctuary the Cornell Lab of Ornithology (the Lab) is dedicated to advancing the understanding and protection of the natural world and joins with people from all walks of life to make new scientific discoveries share insights and galvanize conservation action. The Lab is a vibrant unit within Cornells College of Agriculture and Life Sciences (CALS) where more than 250 staff create one of the worlds leading centers for research education and outreach focused on birds and biodiversity. Our management and staff are committed to the highest standards of ethics and excellence in all areas of our work. The Cornell Lab is committed to fostering a healthy workplace that values diverse perspectives and backgrounds as well as supporting growth and advancement opportunities. We recognize that diverse inclusive communities create more innovative and impactful work to address global challenges and benefit humanity and nature. The Lab welcomes staff who are still learning in their careers and who are motivated to take on new challenges. Our management and staff are committed to the highest standards of ethics and excellence in all areas of our work and our Board leadership includes faculty from Cornell and other universities successful entrepreneurs and managers from the business and nonprofit sectors and conservationminded citizens from the United States and beyond.

As a member of the Labs administrative service center team provide independent highlevel confidential program administrative and customer service support for the Lab. This position currently provides support to the Lab of Ornithologys Innovation and Integrated Technology Office

The Opportunity

While position responsibilities vary every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative collaborative open and welcoming; showing respect compassion and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others. .

The position which reports to the Labs Senior Technology Officer will provide administrative support for the Lab of Ornithologys Innovation and Integrated Technology Office. This position (a)serves as primary contact for all administrative functions for assigned support area (b) assists leadership on all centerrelated administrative tasks (c) supports center finance specialists to ensure the smooth and timely processing of all financial submissions (d) provides administrative backup for other centers at the Lab (e) makes complex national and international travel arrangements for the Senior Technology Officer and visiting guests (f) manages the Senior Technology Directors schedule and calendar needs (g) Track progress on IT related staffing plan items in collaboration with HR.(h) track and monitor software licenses and (i) plans coordinates and supports special meetings events visitors retreats and workshops. The incumbent will act as liaison to both internal and external colleagues including staff alumni Lab members research partners commercial and governmental personnel. Attend and document meetings as requested by Center leadership and convey/relay information as appropriate. Assist with the administrative preparation and distribution of scientific papers technical reports and publications.

The position frequently acts as the liaison between centers and campus local national and international collaborators visitors funding agencies and customers.

This is a fulltime 39 hours a week position located at the Cornell Lab of Ornithology. This position will have opportunities for hybrid work flexibility with the typical expectation to be in the office 35 days per week depending on the Senior Technology Officers schedule.

What We Need

Required Qualifications:

• Associates degree and two 2 to four 4 years relevant experience or equivalent combination of education and experience.
• Experience proofreading and editing correspondences documents which requires attention to detail.
• Proficient in the use of standard office software such as Microsoft Office Excel and other Microsoft products like Outlook etc.
• Experienced in managing and maintaining professional social media accounts including LinkedIn YouTube and other relevant platforms. Skilled in using tools to schedule posts monitor activity and engage with audiences.
• Must be able to work evenings and weekends occasionally.
• Demonstrate a proven track record of successfully managing multiple projects and priorities simultaneously.
• Prior experience drafting and processing contracts and licensing agreements.
• Must be flexible and adaptable and able to change direction/tasks quickly as priorities change.
• Demonstrate a history of reliability and the ability to maintain confidentiality.

• Willingness to learn new skills and participate in relevant training courses.
• Ability to cultivate and develop inclusive and equitable working relationships with students faculty staff and community members.
• Must be able to manage all issues with a high degree of judgment tact and diplomacy while fostering excellent working relationships with collaborators.
• Must be able to foster and maintain excellent working relationships with coworkers collaborators students visitors and customers from very diverse cultural and educational backgrounds. This requires approaching all matters with an open mind sense of curiosity serviceminded attitude tact and diplomacy.
• Experience that demonstrates sound judgment creativity time management and problemsolving skills.
• Must be able to work well and communicate respectfully with people from very diverse backgrounds.
• Experience in and/or demonstrated commitment to supporting diversity equity access inclusion and wellbeing.

If you have all those things great! We have a few more things that we would prefer you to have but its ok if you dont.

Preferred Qualifications:

• Bachelors degree with five 5 or more years related experience providing support for a Technology Office preferred.
• Prior experience with event planning and coordination is extremely helpful.
• Background working in an academic research organization helpful.
• Knowledge of Cornells accounting and administrative systems and policies helpful.
• Experience in WordPress Concur and Photoshop helpful. Interest in conservation helpful.

Application Information:

• A Cover Letter and Resume are required for further consideration for this position. When applying through our system please remember to attach your application materials (Cover Letter and Resume) in PDF format.
• Visa Sponsorship of any kind is not available for this position.
• Relocation assistance will not be provided for this position.

What We Offer

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely one 1 day per week and oncampus four 4 days per week. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an awardwinning workplace for our health wellbeing sustainability and diversity initiatives.
• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: this link to learn more about the Total Rewards of Working at Cornell: leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25January 1.
• Cornells impressive educational benefits include tuitionfree Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program.

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