Administrative Fiscal Support SpecialistT

Duties and Responsibilities

1. * Provides preaward and postaward extramural support to APTs/faculty Principal Investigators (PIs) in one or more assigned departments and units in the College of Social Sciences.

2. *Assists APTs/faculty with proposal data entry into myGrant or successor application.

3. *Provides fiscal administrative and contracts and grant management support to PIs and project staff.

4. *Work with PIs and Office of Research Services (ORS) to facilitate the of contract grant and award processes applications and related actions.

5. *Serves as the point of contact to department APTs/faculty for all administrative fiscal and personnel matters for assigned APTs/PIs.

6. *Ensures timely and effective transactions are processed with accuracy and quality consistent with University and Research Corporation of the University of Hawaii (RCUH) requirements.

7. *Initiates and facilitates procurement payment and personnel and other actions utilizing established best practices policies procedures and regulations.

8. *Initiates and advises Administrative Professional & Technical (APT) employees/PIs on financial transactions including but not limited to subawards and contracts.

9. *Solicits quotations and bids; prepares purchase requisitions purchase orders direct payment documents and supporting purchasing documents such as sole source and cost price reasonableness forms.

10. *Processes claims and reimbursements in compliance with established policies procedures and regulations. Advises project staff on policies and procedures related to procurement/payments. Distributes purchase orders and payments to vendors.

11. *Prepares and processes RCUH and UH payroll for approval by the PI or authorized designee. Assists with other personnel functions including but not limited to preparing draft position descriptions.

12. *Initiates travel requests and travel completions.

13. *Develops database tracking of fund balances for existing projects.

14. *Develops reports based on a PIs needs to maintain current account balances tracks the status of accounts and pending awards and monitors expenditures on all assigned project accounts while working with fiscal staff on cost projections.

15. *Provides projections and effects of proposed purchasing travel and hiring transactions based on a PIs needs.

16. Other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration Accounting Arts & Sciences or related field and 0 year(s) of progressively responsible professional experience with responsibilities for grant management accounting and business administration; or any equivalent combination of education/training and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2. Functional knowledge of principles practices and techniques in the area of fiscal administration demonstrated by knowledge understanding and ability to apply concepts terminology.

3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with fiscal administration.

4. Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of fiscal administration.

5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software and spreadsheet software.

8. Demonstrated ability to follow oral and written instructions.

Desirable Qualifications

1. Knowledge of applicable State/Federal fiscal/financial procurement and other applicable regulations of pre/post awards management.

2. Experience working with UH System financial software (e.g. UH Kuali Financial (KFS) MyGRANT RCUH Financial Human Resources systems) and other software used in pre/post awards management.

3. Knowledge and ability to apply UH and/or RCUH policies/procedures.

4. Experience working with faculty or Principal Investigators from diverse fields of study.

To Apply:

Note: If you have not applied for a position before using NeoGov you will need to create must submit the following:

1. Cover letter;
2. Resume;
3. Names and contact information (telephone number and email addresses) of at least three professional references;
4. Official transcript(s) (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire..

Inquiries: