Programme Policy Officer SC9 Payment Specialist
Programme Policy Officer SC9 Payment Specialist
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Job Description
DEADLINE FOR APPLICATIONS
21 April 202523:59GMT02:00 Eastern European Time (Kiev)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Type of Contract: Service Contract
Unit / Division: Programme / WFP Ukraine
Duty Station:Kyiv
Duration: 12months(renewable)
The position is only open to Ukrainian nationals.
Why work with WFP Ukraine
The war in Ukraine has had drastic consequences both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians displaced families and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting many families in the east and south of Ukraine do not have reliable access to nutritious food.
WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022 WFP has distributed food and cash assistance equivalent to 3.01 billion meals to people displaced and affected by the war.
At WFP Ukraine we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:
Competitive salaries per job level
Pension contribution added to net salary
Medical insurance with the possibility to enroll eligible dependents
Applicable danger pay (revised on quarterly basis)
Annual leave 30 days per year
18 weeks of parental leave for birth mothers and 4 weeks of parental leave for nonbirth parent
1 day per week remote working option within the duty station (subject to conditions)
Accessible premises & reasonable accommodation
Learning & development opportunities
How can you make a difference
The Payment Specialist is integral to managing the endtoend payment processes for WFPs cashbased assistance programs. Responsibilities include preparing and communicating payment instructions to financial service providers (FSPs) monitoring the of
payments addressing operational challenges such as failed transactions and ensuring robust reconciliation and reporting mechanisms.
In addition to operational tasks the role involves fostering collaboration with internal and external stakeholders overseeing contractual arrangements with FSPs and ensuring compliance with corporate standards and donor requirements. By ensuring efficient and reliable payment delivery the Payment Specialist supports WFPs mission to provide lifesaving assistance in a timely and impactful manner.
Accountabilities
Development and of Payment Solutions
- Contribute to the design development and implementation of payment solutions that address operational needs while adhering to WFP standards and policies.
- Coordinate the preparation and submission of payment instructions such as letters of authorization and data uploads into financial service provider (FSP) systems ensuring timely and accurate of payments while abiding by contractual terms.
Payment Monitoring and Troubleshooting
- Monitor payment processes across multiple delivery mechanisms to ensure timely and identify operational issues.
- Troubleshoot failed transactions collaborating with FSPs and field teams to initiate corrective actions and minimize disruptions to people.
Reconciliation and Reporting
- Conduct detailed reconciliations of payment instructions FSP reports and recipient data to ensure accuracy transparency and accountability.
- Generate timely comprehensive reports on payment fund utilization and program impact incorporating feedback and performance metrics for internal and external stakeholders.
Collaboration and Crossfunctional Coordination
- Ensure payment operations align with the latest organizational guidelines.
- Comply with data assurance guidelines to implement and maintain robust controls for data ensuring compliance with WFPs data standards.
FSP Relationship and Contract Management
- Manage relationships with financial service providers ensuring adherence to contractual obligations and identifying opportunities for operational improvements.
- Oversee the drafting review and negotiation of agreements amendments and extensions in coordination with legal and HQ teams ensuring alignment with organizational policies.
System and Process Oversight
- Oversee the endtoend payment lifecycle within WFP systems (e.g. SCOPE) ensuring compliance with timelines and organizational standards.
- Support the setup due diligence and operationalization of payment delivery systems ensuring that all processes are efficient secure and compliant with corporate standards.
Standard Operating Procedures (SOPs) and Optimization
- Periodically review and enhance SOPs to incorporate lessons learned and emerging best practices.
- Identify and implement process improvements to optimize operations enhancing both efficiency and accountability.
Capacity Building and Knowledge Sharing
- Provide technical training and guidance to WFP staff and cooperating partners.
- Promote the adoption of best practices and foster knowledge sharing to enhance the accuracy and efficiency of operations.
General Support
- Support with any other relevant tasks or duties as required contributing to the overall success of WFPs operations and the achievement of objectives.
To join us in saving lives changing lives you will have:
Skills
- Strong proficiency in MS Office Suite especially Excel with experience in data analytics and visualization.
- Familiar with financial systems and tools for payment management and reporting.
- Knowledge of assurance controls and data validation processes in payment systems.
- Excellent problemsolving skills capable of maintaining attention to detail while working under pressure.
- Effective interpersonal skills to collaborate across teams and engage with diverse stakeholders.
- Strong time management and organizational abilities to handle competing priorities proactively.
Education
- Masters degree in a related field (e.g. Finance Business Administration Information Technology) or a Bachelors degree with equivalent professional experience.
Experience
- At least three years of postgraduate professional experience in payment processing financial operations or a related field.
Languages
- Fluency in English and Ukrainian required
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
