Event Coordinator

Department

Position Summary

Under the leadership of the Associate Director of Operations Programs & Events the Events Coordinator serves as the principal interface for events and is responsible for endtoend event production for campus recruiting events hosted by the Industry Partnerships team including budget reporting marketing logistics communications and operations. They will manage the full cycle of events from inception to completion ensuring excellent guest experience and campus partner satisfaction. The Events Coordinator must have keen attention to detail and will build a vision for all signature events for the C2 Hub.

The Classroom to Career (C2 Hub is designed to permeate boundaries between MSU Denver and industry leaders and create opportunities to connect students and the business community for career and workforce development. Accordingly high profile events and activities must be implemented as signature events according to MSU Denver brand standards and as a highlevel presidential priority for the C2 Hub.

IND208

Duties/Responsibilities

80 C2 Hub and Campus Recruitment Events Management

• Under the supervision of the Associate Director of Operations Programs & Events the Events Coordinator will partner with the Industry Partnerships team to execute C2 Hub employer engagement events and activities. This includes but is not limited to the endtoend coordination of Signature C2 Hub event activities and selected Campus Recruiting events.
• Arrange for and manage all logistical arrangements for events including venue reservations rental equipment audio/visual arrangements catering parking printing promotion.
• Arrange for and manage all onsite operational arrangements for events including setup cleanup staffing signage checkin; monitor operations of event and venue throughout entire event; act as concierge and be visible and approachable to answer questions from attendees exhibitors presenters faculty staff vendors and volunteers.
• Ensure all aspects of the event venue are optimized for exhibitor and participant experience the accomplishment of which may require that the Event Coordinator be flexible as needed and personally perform activities such as rearrangement of seating and tables and set up of easels audio/visual equipment power strips etc.
• Manage all administrative tasks for events including registration platform event dashboard budgets purchasing and maintaining records such as accounts payable/receivable exhibitor/ attendee participation award winners and others as applicable.
• Manage all communications arrangements including planning internal communications external communications promotion of event and information sharing and communications leading up to and in followup to the event.
• Serve as the primary point of contact and event expert for internal clients and external clients as it relates to specific event engagement within portfolio.
• Collect and report on data including experience surveys participation analysis and other inquiries as they are needed.
• Maintain an accurate CRM/CSM database and serve as a user expert of the applicable modules within that tool.
• Prepare realistic and attainable event timelines and ensure internal and external partners are kept updated and on schedule.
• Organize and lead event debriefs with collaborators for what worked well and items that need to be addressed (added removed changed) for future iterations.
• Collaborate with campus partners to recruit student and employer participants while offering expert program and event production advice. Perform reviews and assessments of events and offer recommendations for improving programs/events.
• With keen attention to detail work with employers and MSU Denver staff to create a calendar of events for oncampus recruitment activities including oncampus interviews and career fairs and C2 Hub events.
• Collaborate with C2 and campus staff to coordinate event marketing including generation of invitations/flyers social media plan and community/student outreach.
• Identify and track measurable outcomes for all events.
• Manage event budget ensuring C2 Hub resources are leveraged. Review event billing and approve payments.
• Ensure event supplies are kept organized and work with team to order replacements or refills of consumables as needed.
• Support the management of small meeting space venue including room set up.

20 Supervision and Management

• Supervise a team of students; Recruit hire train and develop a team of student staff to support outreach and event activities.

Anticipated Learning Outcomes:

• Data/database management
• Project management
• Data analysis & reporting
• Direct and digital mail campaign skills
• Problem solving in customer service
• Communicating and liaising with professionals

Required Qualifications

• Bachelors degree in related field or equivalent work experience in event/program management.
• Experience planning and executing missioncritical and/or related events.
• Clear considerate and professional written email and phone communication skills with a focus on high customer service standards as this position balances the needs of the many on and offcampus constituents including patrons potential donors alumni students faculty and staff.
• Experience with Microsoft Excel Google Sheets or other spreadsheet platforms that budgets mailing lists and other data analytics can be accomplished in.

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meetALLrequired qualifications.

Preferred Qualifications

• Highly organized with time management skills to independently establish priorities and manage competing tasks within deadlines
• Experience working with students faculty and administrators in higher education with significant administrative and supervisory experience managing programs focused on student development and success.
• Experience working with CRM systems graphic design and other demonstrated management/administrative skills (for policy budget supervisory and program development and evaluation responsibilities).
• Experience working at a Hispanic serving institution and demonstrated experience working with and advocating for racially ethnically and culturally diverse student populations.
• Demonstrated experience developing purposedriven strategy for engaging audiences with experience developing program messaging that communicates an organizations vision and mission and inspires deeper constituent commitment
• Interest in data informatics data visualization and/or database management
• Experience utilizing software programs such as: Adobe Creative Cloud Illustrator Photoshop and/or InDesign.

Work Hours

• Fulltime 40 hours per week Exempt
• Monday Friday 8:00am 5:00pm Evenings and Weekends occasionally as needed to facilitate event assignments.
• Hybrid schedule (oncampus and remote) available for this position
• Travel: Rarely

Salary for Announcement

We anticipate the qualified candidate to be placed between $47300 $51500. The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training. Additionally Student Affairs has committed to tying our salaries to an understanding of a living wage. To that end we will not pay less than $47300.

The above salary range represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.

Instructions to Apply

For full consideration please submit the following documents:

• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Official transcripts will be required of the candidate selected for hire.

This position will remain open until filled. Please apply byMarch 03 2025for consideration.

If you are an Internal applicant please apply via the Career tab within the WorkDay Menu

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meetALLrequired qualifications.

Closing Date

Open Until Filled

Posting Representative

Posting Representative Email

Benefits

The Universitys benefits package is comprehensive and offers medical vision and dental free RTD pass tuition reimbursement as well as a life and supplemental insurance plans retirement plans and other programs such as accessto a longterm disability (LTD) MSU Denversbenefits websiteto learn more.

For a brief overview please see: University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at.

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To Assist in achieving that goal we conduct background checks on all finalists for positions at the University prior to employment.

Diversity Statement

Metropolitan State University of Denver is a unique accessoriented campus community that values diversity equity and inclusion in all its forms. Our student population consists of nearly 58 first generation students and over 50 students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students faculty and staff and recognize that in order to achieve a just and equitable society diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.