HR Recruiting Specialist
HR Recruiting Specialist
Posted on :
11-04-2025
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1 Vacancy
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Job Description
JOB TITLE: HR Recruiting Specialist I
LOCATION: Hayward CA (Hybrid)
Type: Fulltime
In this role youll make a difference in the lives of people with substance abuse challenges and often with cooccurring conditions. Youll use and grow your skills in compassionate care crisis intervention and deescalation in a supportive and inclusive work environment. Youll have the opportunity provide our community with substance abuse treatment to help people who are just discovering possibilities in their journey going from a place of hopelessness to a place where they are valued and have the potential for a better life.
LOCATION: Hayward CA (Hybrid)
Type: Fulltime
Who are we
Horizon Services Inc. (HSI) is a nonprofit established in 1974 that offers addiction treatment with the goal of reducing substance use and mental health related challenges for people from all walks of life including those from some of the most disenfranchised and marginalized communities. We practice our values of Integrity Respect Professionalism and Compassion to provide youth prevention youth and adult outpatient sobering programs withdrawal management and cooccurring capable residential programs to support the wellbeing of women men youth LGBTQIA and BIPOC clients to live healthy fulfilling and constructive lives. HSI is an inclusive workplace and a learning community where our collective experiences enrich each others growth.
The HR Recruiting Specialist I is an integral part of the Human Resources and Operations Department at Horizon Services Inc (HSI). This role will collaborate with staff members throughout the organization to cocreate a positive employee experience. We are committed to providing excellent customer service to collaborate well in a fastpaced environment.
The HR Recruiting Specialist I will work closely with the SR. HR Manager Training and Development Manager and the Operations Director.How can you make a difference in peoples lives
In this role youll make a difference in the lives of people with substance abuse challenges and often with cooccurring conditions. Youll use and grow your skills in compassionate care crisis intervention and deescalation in a supportive and inclusive work environment. Youll have the opportunity provide our community with substance abuse treatment to help people who are just discovering possibilities in their journey going from a place of hopelessness to a place where they are valued and have the potential for a better life.
Accountabilities: 35
- Customer Service: Provides professional and prompt support to staff and embraces diversity in all aspects.
- Talent Acquisition: CoCreates a talent pipeline for current and future key positions in the organization.
- Talent Engagement: monitors and updates the onboarding tools and processes
Responsibilities:
Customer Service
- Responds to inquiries from staff related to policies protocol procedures benefits and programs in a timely manner.
- Uses varied methods of communication to reach a diverse population to engage employees.
Talent Onboarding/Acquisition Support Hiring Activities:
- Support hiring managers in all aspects of hiring process including but not limited to reviewing all applicants on the ATS conducting phone screenings scheduling and conducting interviews as needed posting and maintaining jobs on the company applicant tracking system (ATS) and following up with managers and applicants.
- Support New Hire Onboarding ensuring new hire paperwork is thoroughly completed including I9 administration reference checks background checks first day logistics sending manager reminders etc.
- Create orders for new hires in Wellnessmart for background items such as drug screens physical TB test and Livescan
- Reviews all background testing done at Wellnessmart for proper clearances
- Reviews DOJ site for all Livescan clearances and reviews with manager to receive clearance
- Hosting recruitment events for prospective applicants
HR Administration:
- Support HR database activities benefits administration
- General administrative support to HR team and interface with employees managers and candidates.
- Run Streamline Verify reports for all new hires
- Ensure the program site posters (safety HR etc. are in compliance and up to date.
- Create business cards for staff
- Use good judgement to report escalated matters as needed.
- Additional HR tasks as assigned
- Assists with the benefits programs such as group health dental and vision life insurance 401k UI COBRA etc.
- Assist employees with health dental life and other related benefit claims.
(Competencies required to effectively perform the job)
(Knowledge and skills required to effectively perform the job)
- Collaboration Builds partnerships and works collaboratively with others to meet shared objectives. Functioning effectively as a member of a professional team. Represents own interests while being fair to others and their areas. Partners with others to get work done. Gains trust and support of others. Understands and values the roles and responsibilities of other team members.
- Ensures AccountabilityHolds self accountable to meet commitments. Follows through on commitments in a timely manner. Acts with a clear sense of ownership. Takes personal responsibility for and learns from decisions actions and failures.
- Interpersonal Communication Establishes rapport quickly and delivers multimode communications that convey a clear understanding of the needs of different audiences: co workers managers clients clients families care providers etc. Adjusts to fit the audience and the message. Accepts responsibility for miscommunications or misunderstandings. Avoids escalated
- Collaborative and proactive problem solver.
- Able to provide thoughtful customer service.
- Understands cultural humility and enjoys working in a diverse environment.
- Outstanding ability to followthrough with tasks.
- Highly organized with excellent time management skills.
- Strong attention to detail.
- Excellent writing grammar and spelling skills.
- Strong ability to perform scheduling documentation and coordination tasks.
- Skilled in use of MS Office Suite and able to quickly learn new software.
- Interest in training the Substance Use Disorder field.
- Knowledge of healthcare behavioral healthcare and substance use disorder treatment systems.
- Optimizes work processesKnows the most effective and efficient processes to get things done with a focus on continuous improvement and delivery of services. Identifies and creates the
- ProblemSolvingUses a logical approach to address problems or manage the situation at hand by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
- Plans and Aligns Plans and prioritizes work to meet commitments aligned with organizational goals. Sets objectives to align with broader program/organizational goals. Breaks down objectives into appropriate initiatives and actions. Stages activities with relevant milestones and schedules. Anticipates and adjusts effective contingency plans. Considers impact of plans on others and communicates proactively.
- Values Differences and Cultural Awareness Recognizes the value that different perspectives and cultures bring to an organization. Seeks to understand and adapt to different perspectives and cultures. Contributes to a work climate where differences are valued and supported. Applies others diverse experiences styles backgrounds and perspectives to get results. Is sensitive to cultural norms expectations language preferences and ways of communicating. Is aware of own cultural biases and proactively seeks consultation from supervisor on
QUALIFICATIONS: (education and work experience)
- Bachelors in business or related field preferred. A combination of education and recruitment/HR experience will be considered.
- Minimum 2 years of human resources experience in the nonprofit sector preferred
- Excellent interpersonal and communication skills. Able to build rapport over the phone.
- Solid knowledge of MS Outlook Word Excel ATS and HRIS
- Preferred: Bilingual in English Spanish Chinese Vietnamese or Tagalog
- Able to build a network of resources.
Compensation and Benefits
We are proud to offer a comprehensive benefits package to all fulltime and part time employees over 20 hours per week.- 100 Medical and dental Life and LTD for the employee and up to 50 for any dependents medical and dental coverage.
- PTO and Holiday pay.
- Retirement benefits after 6 months of service.
- Training and CEU opportunities.
And of course the opportunity to meaningfully contribute to a team of mindful caring and passionate people at work every day!
Salary: $2628.00/hr depending on experience and qualifications. Available for a fulltime position.
Horizon Services Inc. is an Equal Opportunity Employer.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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