HR Assistant, North America
HR Assistant, North America
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Salary Not Disclosed
1 Vacancy
Job Description
Social Element is a global social media agency connecting brands and people socially. Our core purpose is to make better social for brands and social better for society
The Opportunity:
Were seeking an outstanding HR Assistant to provide top-tier administrative support to our People Team. Youll ensure smooth HR operations by maintaining organized records managing employee transitions facilitating effective learning systems and being a reliable point of contact for employee inquiries and support.
Come and join a team that is empowering innovative and full of energy.
What youll do:
HR process administration:
Administrative functions of onboarding and offboarding processes for new starters and leavers including orientation creating and maintaining employee record i9 process seeking references and background screening generating paperwork
Tracking annual leave and maintaining time off policy assignments.
Monitor HR inbox and respond to employee inquiries.
Maintain accurate records in HRIS
Monthly HR data reporting and ad hoc requests
Serve as the first line resource for employees with HR questions
Benefits and Leaves administration:.
Assist with annual Open Enrolment and triaging employee questions
Liaise with HR Director and PEO for leaves administration.
Guide employees through leave of absence requests & managing paperwork
Learning & Development:
Updating training content in Learning Management System
Assist with the coordination of the internal performance review process and 360 feedback survey.
Scheduling and tracking of compliance and agency required training
Other:
Assist with labor law compliance across North America.
Generating DiSC profiles as required.
Serving as coverage for HR team across regions
Involvement in People Division projects where required.
Assist with some payroll functions as needed
Providing additional administrative support for the People Team as required
Skills Traits
Organizor - skillfully juggle multiple tasks simultaneously whilst maintaining high accuracy
Communicator - exceptional communication skills and high emotional intelligence
Process Driven - a systematic approach to tasks ensuring that all HR activities follow guidelines and policy and are efficient.
Customer Oriented - exceptional drive to support and help employees and team members
Self-starter - proactive resourceful and independent worked; driven by internal goals
Curious - self motivated with a drive to continually learn and improve. Ability to utilize technology including AI to improve efficiency and innovation.
Tools Expertize - proficiency in Google suite (mail calendar docs slides sheets). HRIS and other company wide softwares.
Discrete - ability to handle sensitive information with discretion and maintain confidentiality.
Desired Experience
Essential: Experience in working in an administrative role with exposure to HR practices or education in HR.
Experience in a fast paced (ideally Global) environment with forever changing priorities.
Strongly Desirable: Hands-on experience of HRIS management. Basic knowledge of labor laws in North America.
Social Element Values
Bring the joy: Our people bring the joy by radiating energy creating an uplifting atmosphere and spreading positive vibes thats magnetic to everyone around them!
Trusted Pioneers: Our trusted pioneers are trailblazers driven by curiosity leading the way with best-in-class solutions and innovative ideas.
Everyones welcome: We create an inclusive and respectful environment where communication is jargon-free and everyone feels welcome
Weve got you: With a team thats professional reliable smart and prepared we are problem-solvers who get it done and do it brilliantly.
Genuine humans: Our genuine humans are compassionate honest and unapologetically real.
Benefits
Please note these benefits are for US based employees only
100% Remote working
33 days of holiday (including the bank holidays)
Birthday off
Annual Occasion Day off for an important event
1 Volunteer day off
Paid Sick time off
Group Insurance Medical plans with generous employer contribution including one plan that is employer covered
Dental and Vision plans
FSA & HSA Options with employer contribution to HSA on select plans
401k with employer matching
Employer Paid Long-Term/Short-Term Disability
Enhanced family friendly policies
Career Break: After 1 years service can take between 4 weeks and 1 year unpaid leave.
Wellbeing Support
3 x Wellbeing Days
Flexible Fridays (Working half day)
The Hiring Process
Culture Connect Call with one of Talent Team
Skills Experience Interview with HR Director member of the People Team
Task Final Interview
Our Diversity Equality & Inclusion Commitment
We welcome applications from diverse and under-represented groups regardless of their background.
We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates so even if you feel you dont fulfill all the requirements we encourage you to still apply wed love to hear from you!
We value having divergent thinkers who bring various experiences and viewpoints to the table at The Social Element. We strongly encourage members of underrepresented groups to apply.
We are also able to make reasonable adjustments throughout the full recruitment process so we invite you to identify any additional support that you may require to ensure you are supported throughout the full process.
How To Apply
If youre ready to make your mark with us upload your resume and a cover letter explaining your personal/professional experience and why youre excited to join our team. Dont forget to include the specified details in your cover letter/video to ensure your application gets processed!
***If you would prefer to submit your application in a different format please feel free to get in touch with us at and we will be happy to assist you in any way we can. We will be unable to process applications via this inbox.
Excited to embark on this journey with us We cant wait to hear from you!
Employment Type
Full Time
