Administrative Assistant II
Administrative Assistant II
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
FLSA Status:NonExempt
The Administrative Assistant (II) to the Director or Principal performs clerical operational and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers.
- Keep the supervisor informed of deadlines and pending items; manage daily office operations.
- Maintain a high volume of contact by telephone email and in person with students parents and staff.
- Compose routine correspondence and other communications; compile data for questionnaires; maintain control records on incoming correspondence and action documents; and follow up on pending actions to ensure timely response or completion of the task.
- Retrieve and distribute mail supplies and materials.
- Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.
- Maintain the supervisors calendar; make necessary arrangements for meetings or conferences including space time and participants; prepare replies to general requests and routine letters on varied matters for the supervisors signature.
- Organize and maintain filing system according to standard filing procedures and at times according to local state or federal guidelines.
- Administer and maintain timekeeping functions for various employees.
- Assist with maintaining school records.
- Assist with programs regarding the operation of office equipment.
- Serve as the receptionist for visitors deliver messages and refer visitors to appropriate personnel.
- Maintain the confidentiality of reports records and personal experiences of a private nature regarding students staff and patrons.
- Performs other duties as assigned.
- Honesty
- Integrity
- Ethical
- Equity Minded
- Emotional Intelligence
- Cultural Competence
- Safety
- Quality
- Models Excellent Customer Service
- Thinks Strategically
- Shows Initiative
- Acts Decisively
- Communicates Effectively
- Works Collaboratively
- Resolves Conflict Proactively
- Technical Capabilities
- Computer Literacy
- Data Analysis and Management
- Fiscal Planning and Management
- Project Management
- Strategic Planning
- High School Diploma or Equivalent
- 12 years of office management and clerical experience preferred
- Bilingual candidates are desirable
- Knowledge of and experience with the burg City Schools organization policies and practices preferred
- Solid knowledge and understanding of effective organizational and communication practices
- Solid knowledge and understanding of accurate and effective recordkeeping and time management
- Solid knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed
- Solid knowledge and understanding of equitable practices that create a safe inclusive and supportive environment for LCS staff students families and community members.
- None
- Reliable transportation is necessary
- Minimal travel within the City of burg as needed
- Minimal travel outside of the City of burg as needed
Employment Type
Full-Time
