STEM Outreach Administrative Assistant

Working Title: STEM Outreach Administrative Assistant

State Role Title:Administrative and Office Specialist III

Position Type:Fulltime Staff (Classified)

Position Status: FullTime

FLSA Status: NonExempt: Eligible for Overtime

College/Division: College of Science and Mathematics

Department: 100129 Dean College of Science and Math

Pay Rate:Pay Range

Specify Range or Amount: $38500 $42500

Is this a JMU only positionNo

Is this a grantfunded positionNo

Is this a Conflict of Interest designated positionNo

Beginning Review Date:03/28/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation sick parental and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a worklife balance and integration program Balanced Dukes that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: Information:

The Center for STEM Education and Outreach at James Madison University seeks to hire a fulltime Administrative Assistant to provide support to the Center for STEM Education and Outreach as well as other collaborative programs in the colleges of Integrated Science and Engineering (CISE) and Science and Mathematics (CSM). JMU Center for STEM Education & Outreach engages students and faculty with the PK12 STEM community by developing sustainable and mutually beneficial STEM education programs. More information on the work of the STEM Education and Outreach Center can be found at and Responsibilities:

The STEM Outreach Administrative Assistant provides support to the Center for STEM Education and Outreach by:
1. Assisting the Director of the Center for STEM Education and Outreach with planning events including making room reservations placing catering orders and working with dining services to purchase meal vouchers.
2. Attending occasional outreach events.
3. Assisting the Director with preparing and organizing outreach materials.
4. Assisting the Director with supervising student employees.
5. Creating and maintaining Excel spreadsheets of outreach program data.
6. Corresponding with K12 teachers JMU faculty JMU students and other partners through email and phone.
7. Submitting and maintaining records of timesheets for parttime STEM Center employees.
8. Purchasing educational materials including identifying appropriate contracted vendors requesting authorization for vendors and occasionally picking up STEM Center supplies locally.
9. Generating budget summaries.
10. Preparing ePARs (electronic personnel action requests) accounting vouchers travelrelated expenditures accounting transfer vouchers budget revisions and other financial forms as necessary.
11. Maintaining and using a Small Purchase Credit Card (SPCC) issued through the university.
12. Reconciling SPCC purchases and monthly budgets.

This role also provides administrative support for other CISE and CSM collaborative programs including purchasing budget reconciliation generating budget summaries and invoicing.

Qualifications:

Required Qualifications:
Excellent written and verbal communication skills
Strong organization skills
Excellent timemanagement skills
Ability to take initiative
Experience with MS Excel MS Word and cloudbased file sharing
Access to reliable transportation

Additional Considerations:
Experience with balancing and managing budgets
Experience with Chrome River or other electronic travel management platforms purchasing through eVA or similar government procurement systems and using PeopleSoft or a similar system
Experience creating cloudbased electronic signature forms

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

EVerify Notice: After accepting employment new hires are required to complete an I9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the EVerify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age color disability gender identity or expression genetic information national origin parental status political affiliation race religion sex sexual orientation or veteran status.

We promote access inclusion and diversity for all students faculty staff constituents and programs believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity:.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us ator You may also visit the JMU Human Resource Office located at 752 Ott Street Harrisonburg VA 22807 and we will be happy to assist you.