K-12 Administrative Coordinator

The K12 Administrative Coordinator supports CVTCs K12 Relations team curriculum and instruction. The K12 Relations team is responsible for creating partnerships with local school districts to offer college credit opportunities in area high schools. The K12 Administrative Coordinator performs functions related to recruitment and enrollment. This position reports to the Director of PK12 Initiatives.

Responsibilities:

• Communicate K12 course details across the college and to high school partners parents and students.
• Research and provide CVTC program and admission requirements for K12 full program students to K12 stakeholders.
• Process dual enrollment applications verifying prerequisites and program requirements and maintain student enrollment report.
• Monitor course enrollments for K12 programs and work with Admissions for reserved capacity.
• Communicate enrollment registration and transcript/certificate information to dual enrollment students and stakeholders.
• Communicate with bookstore and K12 stakeholders.
• Assist with the coordination of High School Academy events.
• Update K12 communications to stakeholders program guidebooks and review orientation Canvas courses.
• Establish and execute comprehensive event project plans in coordination with other CVTC staff including timelines logistics marketing registration and engage in regular checkpoints to ensure the plan is on track.
• Collaborate with CVTC teams to strategically plan and execute a variety of recruitment promotional and informative/educational events finalize materials and order giveaways.
• Assist and conduct recruitment and orientation sessions for K12 students and programs.
• Provide backup to K12 Program Assistant and High School Academy Specialists.
• Deliver new ideas and creative approaches to constantly improve event experiences and K12 processes.
• Facilitate purchasing and requisitions for the K12 team.
• Provide clerical support to K12 and Curriculum departments for completion of special projects preparation of purchasing requestions invoices travel expenses scheduling meetings and maintaining calendars.

Required Knowledge Skills and Abilities:

• Ability to adjust daily work priorities based on stakeholder needs.
• Ability to work independently in a fastpaced environment while maintaining excellent customer service and attention to detail.
• Ability to identify and implement process improvement initiatives within an office environment.
• Ability to model integrity through selfawareness personal accountability ethical behavior quality standards and sustainable practices.
• Ability to think critically by applying problem solving practices acquiring relevant information using technology and other resources appropriately and evaluating alternatives.
• Ability to communicate effectively by speaking and writing clearly concisely and professionally; practicing active listening; reading critically and adapting communication for audience.
• Ability to value diversity by recognizing personal biases adapting to culturally diverse situations and demonstrating a commitment to equity inclusion and respectful interactions with persons of diverse ethnic cultural socialeconomic or educational
• Advanced knowledge of and skills with technology including software programs for communication data collection and decision making including but not limited to Microsoft Office Outlook Word and Excel.
• Knowledge of and ability to learn Teams Banner Zoom SharePoint and Lumens.

• Associates degree in an administrative professional business or related field.
• Minimum of two years of experience working in a professional office environment.
• Experience in education preferred.

In evaluating candidates for this position the College may consider a combination of education training and experience which provides the necessary knowledge skills and abilities to perform duties of position.

The College is seeking to attract diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world identify challenges and to discover design and deliver solutions. We value the ability to serve students from a broad range of cultural heritages socioeconomic backgrounds genders abilities and orientations. Therefore we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equityminded individuals committed to collaborating with faculty staff administration students and community partners who are also committed to closing equity gaps.

2025 annual benefits include:

• 3 4 weeks of paid vacation time based on years of service
• 11 paid holidays
• Paid winter break varies each year based on academic calendar and at a minimum includes days between Christmas and New Years holidays (some exceptions may apply for essential workers)
• Paid summer break the week of July 4th.
• 4 paid personal days
• 3 weeks 15 days) paid sick time annually for absences due to illness injury or doctor and dentist appointments of the employee dependent children spouse or parents of the employee or spouse; cumulative to 135 days 1080 hours)
• Paid bereavement time
• Paid volunteer time
• Tuition reimbursement up to $2500 annually (eligibility requirements apply)
• Health insurance for employee spouse and dependents with attached Health Savings Account (HSA); CVTC contributes $3400 annually for a family plan or $1700 annually for a single plan to your HSA
• Wellness incentive of up to $600 for employees enrolled in CVTCs health insurance
• $2500 cashpayment in lieu of CVTC health insurance coverage for employees who have credible coverage through another source
• Dental insurance for employee spouse and dependents
• Vision insurance for employee spouse and dependents
• Life and longterm disability insurance premiums paid by CVTC
• Wisconsin Retirement System (WRS) CVTC matches 6.95 vested at 5 years of credible service
• 403(b) tax deferred annuity program
• 457(b) deferred compensation plan
• Section 125 flexible spending accounts
• EmployeeAssistance Program (EAP)
• Professional development
• Certified Gold Level Family Friendly Workplace (FFW)
• Access to expansive collection of college and public library resources for personal and professional use
• Free or lowcost services offered by CVTC program students such as computer repair automotive repair Shear Inspiration Salon and Spa aesthetician services and 620 West restaurant and culinary pop ups

Benefits begin on the first date of employment (i.e. there is no waiting period).

CVTC does not discriminate on the basis of race color national origin sex disability or age in its programs and activities. The following person has been designated to handle inquiries regarding the colleges nondiscrimination policies: Vice President of Talent & Culture 620 W. Clairemont Avenue Eau Claire WIWI Relay: 711