Administrative Secretary for Student Services - Hanscom School
Administrative Secretary for Student Services - Hanscom School
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Administrative Secretary for Student Services Hanscom School
Anticipated Start Date: July 1 2025
Hours: Monday Friday 7:30am 3:00pm with 30 minute unpaid lunch
208 work days during the school year plus summer works days (to be scheduled)
Applicants selected will be subject to a security background investigation and must meet and maintain eligibility and suitability requirements.
People of color are strongly encouraged to apply.
Learn more about the Lincoln Public Schools at Purpose
Under the general direction of an administrator provides administrative secretarial and public relations support fields inquiries resolves routine procedural issues handles correspondence and accounting responsibilities and contributes to the smooth operation of the school and the social wellbeing of the Lincoln Public School community. The Lincoln Public Schools serves students PreK through Grade 8.
Contractual Relationship
Supervising Administrator: Coordinators and Principals
Responsibilities
- Provide administrative secretarial and clerical support to an administrator and school/department.
- Work with multiple databases computer systems and software to complete duties and responsibilities timely.
- Prepare reports as needed based on student records and databases.
- Resolve routine issues and answer routine questions within scope of authority.
- Manage electronic and hard copy student special education records.
- Communicate with special education parents as needed and directed.
- Support Administrators with creating systems creating and running reports for tracking data (e.g. service delivery evaluation processes and timelines other reports requested by supervisor).
- Support transition of student special education records in and out of the district as needed.
- Support Administrators with organization of meetings/schedules (e.g. annual reviews evaluation meetings other meetings as requested by supervisor).
- Send all legal notices for the special education processes (e.g. proposals to act meeting invitations IEP documents progress notes).
- Support the legal timelines for special education as related to the IEP Progress reports and evaluation.
- Create systems and reports for data collection and analysis for the administrator.
- Provide daily lunch coverage for school secretaries.
- Provide emergency desk coverage for school secretaries while continuing to complete student services duties.
- Outreach to out of district schools regarding coordinating visits meetings and all IEP documentation and processes required.
- Outreach to private school parent placements.
- Outreach to home school parents to coordinate and support required paperwork and scheduling.
- Support initial training and ongoing questions in eSPED for student services faculty.
- Coordinate with other secretaries and administrative assistants to support accurate data collection and in school wide systems.
- Perform other related duties as assigned.
Qualifications
- High school graduate some college preferred.
- cellent computer skills including proficiency with Microsoft Office Google Suite and other database & accounting MUNIS or similar financial application experience preferred.
- Strong organizational skills including but not limited to establishing and maintaining electronic and paper filing management systems.
- Experience in school municipal nonprofit settings or relevant office management experience.
- Ability to interact effectively with staff parents and the public using a variety of customer service skills.
- Ability to lift 25 pounds.
- Understands and uses sound judgment and discretion with confidential matters of the department/building.
- Demonstrates strong quantitative interpersonal and written and oral communication skills.
- Ability to establish and maintain efficiency and organized electronic or paper document management and filing systems.
- Ability to work in a fastpaced environment manage multiple tasks at once and handle frequent interruptions.
- Demonstrate selfinitiative and ability to work both independently and collaboratively.
- Ability to reflect on individual efficacy receive feedback and have a growth mindset for continual learning and improvement.
Performance Review
Supervising Administrator
Lincoln Massachusetts
Lincoln is a residential suburb located 12 miles northwest of Boston. The community is rich in history with a strong tradition of citizen participation. The school district serves students in grades prekindergarten through eight. In addition to the K8 Lincoln School the district operates the Primary School and Middle School at Hanscom Air Force Base as well as an integrated Preschool. Lincoln has a long tradition of educational excellence and strives to offer innovative studentcentered instruction in an inclusive setting with small class sizes. As a founding member of the METCO Program Lincoln has maintained its commitment to diversity and multicultural education.
Lincoln Public Schools Vision
The Lincoln Public Schools strive to cultivate all students and staff to be collaborative leaders who are critical thinkers equityoriented and growthminded.
The School Committee subscribes to the fullest extent to the principle of the dignity of all people and of their labors and will take action to ensure that any individual within the District who is responsible for hiring and/or personnel supervision understands that applicants are employed assigned and promoted without regard to their age color active military/veteran status disability national origin ancestry race religion sex gender identity sexual orientation pregnancy or pregnancyrelated conditions or housing status. Every available opportunity will be taken in order to assure that each applicant for a position is selected on the basis of qualifications merit and ability.
Employment Type
Full-Time
