Administrative Assistant Continuing Education - SSC Program - St Louis K
Administrative Assistant Continuing Education - SSC Program - St Louis K
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Job Description
CUPE LOCAL 2512
CUPE Posting C202514
Administrative Assistant Continuing Education SSC Program St. Louis (K Level 4
Specifics on location/schedule identified below
Seniority is a determining factor
The Waterloo Catholic District School Board serves over 27000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.
The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.
All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Selfidentification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Boards hiring processes.
General Description of Duties:
- Maintain a high volume of student files with accuracy confidentiality and through term and continuous registration
- Use a variety of different software (Aspen Excel Microsoft Suite) efficiently and accurately
- Responsible for student registration for secondary credit day classes and summer school credit programs and to support registration in other programs as needed at peak times
- Responsible for attendance tracking processes and report card cycles for secondary school credit courses throughout the year
- Create and maintain Aspen records and reports including but not limited to student registration and attrition data
- OCAS (Ontario College Application Services) uploads and reporting
- PLAR (Prior Learning Assessment and Recognition) processing and entry
- OSR (Ontario Student Records) processing and student file management
- Provide support to Guidance Admin Assistant at peak times throughout the year
- Interact professionally with board employees students general public representatives from professional agencies government and other social service establishments
- Perform reception desk duties including welcoming/directing of students and visitors processing student payments recording and distributing messages and responding to inquiries for all programs offered at St. Louis as needed
- Other general office duties including filing receiving/sorting mail collecting/distributing parcels word processing
- Other duties as assigned.
Minimum Requirements:
- Two 2 year college diploma in a related field in either Business Administration or Office Administration
- 12 years similar work experience
- Excellent time management organizational and multitasking skills
- Ability to work and communicate effectively in a busy office environment with frequent interruptions and a variety of due date timelines
- Strong communication and interpersonal skills with external and internal contacts including those who speak English as a Second Language
- Maintain confidential information appropriately and consistently
- Working knowledge and demonstrated ability in Outlook Word Excel and ASPEN
Desirable Assets:
- Ability to work independently and as a team player
- Ability to demonstrate initiative good judgement positive problem solving and resourcefulness skills
- Strong communication and interpersonal skills with external and internal contacts including multilanguage learners
- Previous experience working in an adult learning environment
Hourly Rate: $28.58 to $30.08 per hour
Hours of Work: Fulltime 35 hours per week
MondayFriday: 8:00 am 4:00 pm
Location: St. Louis Adult Learning Centres Kitchener Main Campus
Weeks/Year: 52weeks/year
Effective Date: June 23 2025
Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.
Application Process:
Applicants are required to apply directly through Apply to Education at:
For Apply to Education assistance contact(MonFri 7:30 am 7:00 pm EST)
In the application process identify your qualifications and abilities such as relevant experience to perform the duties of this job. Include your Diplomas/Certificates in your application.
Incomplete applications will not be considered.
Applications will be accepted to 4:00 pm on April 22 2025
To request this file in large print please email If you require a disability related accommodation to participate the recruitment process please contact us atextension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.
At WCDSB we are committed to respecting your privacy and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Boards Privacy Policy please contact our Privacy Officer atExt. 2381.
The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.Employment Type
Full-Time
