Administrative Specialist IV

We have an opening for an Administrative Specialist IV to support the Protective Force Division within the Security Organization. The position encompasses a full range of complex administrative assignments in a rapidly changing environment with critical deadlines and conflicting priorities requiring a high degree of flexibility discretion and tact in handling extremely sensitive information. This is a fulltime position and all duties will be performed onsite. This position is within the Security Organization.

You will 

• Represent management in daily matters to gather clarify and disseminate information and coordinate information and activities.
• Prepare edit format and finalize letters memorandums and reports presentation materials and documents including complex graphics; gather select and compile information from various sources for reports and presentations; ensure documents are processed and maintained according to SOs Conduct of Security program description and applicable procedures.
• Manage complex calendars and independently determine scheduling priorities; may determine meeting attendees.
• Serve as primary timekeeper; assist with resolving timecard issues/discrepancies.
• Establish and maintain filing and tracking systems databases spreadsheets both electronic and hard copy for audits assessments and reviews.
• Arrange domestic travel which may include clearance arrangements.
• Participate in implementing administrative functions within the Division.
• Serve as a resource interpreting policies and procedures and communicating information.
• Assist with medical scheduling.
• Perform other duties as assigned.

Qualifications :

• Ability to maintain a U.S. DOE Qlevel security clearance which requires U.S. citizenship.
• Advanced administrative knowledge and experience including accurate keyboarding editing grammar proofreading skills and managing complex calendars; advanced knowledge and experience of office procedures techniques and methods.
• Demonstrated advanced organizational skills and experience working under minimal supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.
• Ability to coordinate multiple activities and independently determine and set priorities and goals to manage and complete complex projects and tasks.
• Excellent communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management internal and external to the Laboratory using tact diplomacy and discretion.
• Demonstrated advanced problemsolving and decisionmaking skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems.
• Experience working effectively as a team member as well as independently with the demonstrated ability to be selfmotivated and flexible.
• Demonstrated advanced computer skills and experience with the Microsoft Office Suite Adobe Acrobat; and the ability to learn new software quickly.

Qualifications We Desire

• Experience arranging domestic travel.

Additional Information :

#LIOnsite

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules *depending on project needs)
• Our core beliefs visit  Clearance

  This position requires a Department of Energy (DOE) Qlevel clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Qlevel clearance requires U.S. citizenship. 

  PreEmployment Drug Test

  External applicant(s) selected for this position must pass a postoffer preemployment drug test. This includes testing for use of as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.  

  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.

  How to identify fake job advertisements

  Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.

  To learn more about recruitment scams:  Employment Opportunity

  We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.

  Reasonable Accommodation

  Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request. 

  California Privacy Notice

  The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and nonemployee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

  
  

  Remote Work :

  No

  
  

  Employment Type :

  Fulltime