Transportation and Facilities Supervisor
Transportation and Facilities Supervisor
Posted on :
16-03-2025
Employer Active
1 Vacancy
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Yearly Salary
USD 45220 - 62710
Vacancy
1 Vacancy
Posted on :
16-03-2025
Job Description
Position Summary
JOB SUMMARY:The Transportation and Facilities Supervisor is responsible for managing transportation logistics and coordinating facilities operations at Gadsden State Community College. This role ensures the efficient and timely distribution of mail proper scheduling and maintenance of college fleet vehicles facilities management of meeting spaces and oversight of security systems including surveillance cameras and keyless entry access. The supervisor will work closely with campus security (Police and Public Safety) administrative departments and external service providers to ensure compliance with college policies and enhance operational efficiency.
This position requires strong organizational technical and communication skills as well as the ability to multitask effectively while maintaining high standards of security accuracy and accountability in all responsibilities.Essential Duties and Responsibilities
DUTIES:
Transportation- Manages the Transportation Department budget
- Manages open purchase orders
- Schedules the use and maintenance of all college fleet vehicles
- Oversees the fueling operations for all collegeowned fleet vehicles
- Maintains accurate records of vehicle usage repairs and inspections
- Ensures compliance with all transportation policies and procedures
- Assists with transportation logistics for special events and departmental needs
- Manges the Mail Operations budget
- Manages open purchase orders
- Supervises the campus mail service staff ensuring efficient internal mail transfer operations
- Oversees the timely distribution of incoming and outgoing mail across all campuses
- Serves as the primary liaison with postal services including USPS UPS FedEx and other couriers
- Signs for and processes incoming mail that requires special handling
- Provides backup support for all mailrelated duties as needed
- Monitors security cameras across all Gadsden State campuses to ensure safety and compliance.
- Assists with the administration of Keyless Entry & Camera Systems including the Nside platform.
- Provides access control support for new and existing security systems.
- Collaborates with campus security law enforcement and IT personnel to enhance surveillance and access control.
- Assists IT with maintenance and repairs of security camera and access control systems.
- Oversees the meeting spaces in Inzer Hall Science Building and Beck meeting spaces ensuring compliance with fire code policies and safety requirements
- Manages the booking and evaluation of event functions determining the necessary setup and cleanup details before during and after events
- Ensures the setup of appropriate equipment technical support and services needed during events
- Creates event schedules
- Coordinates with custodial and security staff to assign personnel for events
- Maintains accurate records for various facilities
- Provides facility access for prospective rental clients
- Responsible for Alabama Department of Environmental Management (ADEM) reporting
- Composes routine correspondence related to transportation mail operations and security systems
- Assists with the preparation of purchase order requests
- Maintains files forms and records related to assigned service areas
- Prepares reporting data
- Conducts inventory checks on supplies and equipment
- Performs other duties as assigned by administration
- Serves on college committees as assigned
- Complies with all policies of the Alabama Community College System and the College
Qualifications
QUALIFICATIONS:
- Associates degree from an approved U.S. Department of Education accredited institution required
- Valid Commercial Drivers License (CDL) required
- Two 2 years experience in transportation supervision required
- Experience in facilities management or security monitoring preferred
- Budgeting experience preferred
DESIRED KNOWLEDGE SKILLS AND ABILITIES:- Proficiency in basic computer skills including email and data entry
- Ability to coordinate assigned activities
- Ability to operate security cameras and keyless entry systems
- Strong organizational and communication skills
- Ability to establish and maintain effective working relationships with other employees and the public
- Ability to maintain confidentiality of information
- Ability to work a flexible schedule including nights and weekends
Application Procedures/Additional Information
PROJECTED STARTING DATE:
April 2025
SALARY:Salary Schedule Salary Schedule E2 03 $45220 $62710. Salary will be based on VERIFIED education and years of VERIFIED related experience that is stated on the initial job application only.
APPLICATION DEADLINE:
March:00 P.M.
APPLICATION PROCEDURE:
Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application (b) letter of interest (c)current resume; and(d)copies of transcripts of postsecondary education.
Application materials must provide documentation that the applicant meets all minimum qualifications.
APPLICATIONS MUST BE FILED ONLINE AT: AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE .
Salary Calculation:For all positions on all Salary Schedules the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that in the sole judgment of the College directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.
Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates job title(s) job duties and an indication whether such employment was fulltime or parttime and if parttime the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The Colleges official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters contracts pay stubs or W2 forms documenting the term of employment. However such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not selfevident in the documentation.
Please Note: ALL APPLICATION MATERIALS MUST BE ELECTRONIC It is recommended that you have digital (such as pdf) copies of your cover letter resume employment verification documents (if applicable) ALL required transcripts and any other document identified in the vacancy announcement ready when you begin the online application process. You will be given the opportunity to upload these during the process.
When you finish the steps to apply you will receive an onscreen notice that you have successfully applied. HOWEVER this notice does not mean your application materials are complete in accordance with the vacancy announcement.
All correspondence with applicants regarding the Colleges search process will be sent via email. If you need technical assistance such as resetting your password or browser access issues after reviewing the instructions please contact:
NEOGOV Customer Service:
MondayFriday
8:00 am 5:00 pm PST
Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own materials are considered privileged and confidential and will be used for employment purposes only.
Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System including postsecondary institutions under the control of the Board of Trustees that no person in Alabama shall on the grounds of race color disability sex religion creed national origin age or other classification protected by Federal or State law be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding.Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in EVerify.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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