Office Assistant 2 02-N25009
Office Assistant 2 02-N25009
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Job Description
Job Description
This position is open to Alaska Residents only. Please check ourresidency definitionto determine if you qualify.
What You Will Be Doing
Statewide Payroll Services is ending its lease at the Michael J. Burns Building on 6/30/25. 30 years of personnel and 5 years of payroll files must be relocated. These temporary oncall positions will be responsible for assisting with the move. Onthejob training and instruction will be provided. The main duties will include:
reviewing sorting boxing and labeling payroll and personnel files
coordinating and directing various vendors needed for cleanup and decommissioning of the office space
assisting with property and records control documents
- organizing sorting distributing and tracking office supplies.
Our Organization Mission and Culture
The mission of the Division of Finance is to provide accounting payroll and travel services for State government. We are a welcoming community of accountants analysts technicians payroll specialists and administrators. We conduct the States financial business with integrity accountability and a spirit of continuous improvement.
The Benefits of Joining Our Team
This would be a great opportunity for those looking for a shortterm nonpermanent position to gain experience with the State of Alaska or those needing more flexibility with their schedule during business hours.
The Working Environment You Can Expect
These positions will primarily be working out of the Michael J. Burns building close to the Juneau/Douglas bridge; within walking distance to restaurants and grocery stores. Parking is provided. Applicants will be required to be able to lift and carry at least 2535lbs.
Who We Are Looking For
We are interested in candidates who possess some or all of the following position specific competencies:
- Integrity/Honesty: Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization self and others; is trustworthy.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Flexibility: Is open to change and new information; rapidly adapts to new information changing conditions or unexpected obstacles.
Minimum Qualifications
High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience 3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note:
High school diploma equivalent means one of the following: 1 a G.E.D.; 2 completion of any basic adult education course equivalent to 480 class hours 16 weeks at 30 course hours per week); 3 acceptance in full standing by an accredited college or university; 4 highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.
Some position in this class may require skill in typing. Recruitment and selection may include this requirement.Additional Required Information
Please read the below information carefully. This applies to your application submission.
ONGOING POSTING NOTICE
The applicant pool(s) for this position will be reviewed regularly for qualified applicants. This recruitment may be closed early if a qualified applicant is found before the closing date. Interested applicants are encouraged to apply as soon as possible to ensure consideration.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
Please be sure to check our residency definition to determine if you qualify.
At time of interview you will be required to provide three 3 professional references if not already listed in your application.EDUCATION
If postsecondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
WORK EXPERIENCE
If using work experience not already documented in your application also provide the employers name your job title dates of employment and whether fullor parttime. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callorin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the govermentjobs domains. For information on allowing emails from the governmentjobs domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) orif you are located in the Juneau area. Requests for information may also be emailed to
For applicant password assistance please visit: Information
Shawna Libby
Administrative Officer 2
Phone:
Employment Type
Gig
