Senior Executive Assistant Opportunities

About Us

SharkNinja is a global product design and technology company with a diversified portfolio of 5star rated lifestyle solutions that positively impact peoples lives in homes around the world. the company has a proven track record of bringing disruptive innovation to market and developing one consumer product after another has allowed SharkNinja to enter multiple product categories driving significant growth and market share gains. Headquartered in Needham Massachusetts with more than 3300 associates the companys products are sold at key retailers online and offline and through distributors around the world.

This evergreen job post is for upcoming Senior Executive Assistant roles at SharkNinja. Were continuously seeking exceptional candidates who aspire to make a positive impact on peoples lives. Your application will be thoroughly reviewed for potential future opportunities within our team. We encourage you to explore all relevant current openings and apply accordingly.

Overview:

Behind every SharkNinja Executive is an exceptional Senior Executive Assistant. We are the gatekeepers and problem solvers and our responsibilities go way beyond basic administrative work. We not only support multiple Clevel Executives but also their leadership teams and the associates in each of those organizations. Our indemand skills of managing the inner office range anywhere from anticipating the needs of our teams filtering distractions to keep our Executives focused to quickly switching gears to schedule a high priority meeting. We proudly serve as an extension of our Executive(s) and everything we do is to make them successful.

Key Responsibilities:

• Be a trusted Senior Executive Assistant and administrative business partner to a Clevel Executive.
• Focus on results and achieving optimal levels of accomplishment by doing the following:
• Comprehend and assist in the of the company mission product and department strategy and roadmap.
• Manage multiple complex and hectic day to day calendars with competing priorities ensuring the Executives time and focus is on critical product and strategic matters. Remaining flexible as urgent scheduling requests for the business occur almost daily.
• Heavy conference room reservations management and clearing conflicts to accommodate priority meetings set up and tear down.
• Display strong meeting management skill practice meticulous detail and be able to meet rigid specifications when scheduling. Examples range from global town halls in varying time zones department team meetings of all sizes annual summer offsites and events client and vendor meetings internal program meetings. Arrange catering with attention to dietary needs.
• Collaborate with attendees assigned speakers collect and collate presentations and format them into a SharkNinja approved template. Attend meetings record action items track the deliverables with key stakeholders and follow up to ensure . Arrange for translation services as needed.
• Be a culture champion create and execute culture change programs and initiatives within the organization. I.e.: communication efforts receiving and actioning feedback soliciting other culture champions implementing and executing a recognition program tied into the 5 Success Drivers.
• Create MEI efficiencies and establish clear processes such as a centralized calendar for the P&C cycles and programs. Product Sample Order Process expense management process travel visas process contract approval workflow purchase order creation invoice payment management contractor and vendor setup new hire assimilation office entry process etc.
• Working knowledge of the product offerings and the life cycle in order to support competing priorities.
• Act as main point of contact responding to daily requests to action for associates.
• Collaborate closely with the Executive Assistant team to synchronize and schedule Executivelevel priority meetings product Executive debriefs and reviews team and crossfunctional project meetings. Maintain and rebalance cadence of all meetings.
• Provide ancillary support to the Executive Assistant team and other corporate functions in the office as necessary.
• Collaborate with associates project managers crossfunctional leaders and others on a daily basis to resolve or redirect issues.
• Provide professional representation for the office exercising judgment and discretion with regard to confidential issues and materials when responding to electronic and inperson inquiries addressing issues independently or making referrals as appropriate.
• Recognize the importance of accuracy when planning and arranging domestic and international travel. This includes travel visas car service arrangements hotel accommodations meal/restaurant reservations meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive. Execute changes along the way i.e.: flight changes cancelations etc.
• Expedite new hire requests and seating plans in orchestration with the hiring manager HR Facilities and IT.
• Track and monitor high priority initiatives for the Executive(s) using Teams OneDrive Confluence Excel and general collaboration on these platforms particularly with the Global teams. I.e.: Training programs Recognition Programs Breakthrough Incentive High Impact Initiatives (Hii).
• Ability to take direction organize draft and prepare correspondence. I.e.: Internal department communications thirdparty vendors new hire announcements.
• Act as point of contact for any visiting associates from our global locations. Assist with travel meeting arrangement catering product samples etc.
• Create and maintain department distribution lists. Draft and send communications upon request.
• Frequently asked to order pick up and deliver lunch to the Executives again paying particular attention to dietary restrictions.
• Personal assistance as needed.

Qualifications

Basic Qualifications

• Bachelors Degree
• 7 years of experience supporting administrative functions at the Executive level

Preferred Qualifications

• Demonstrate a high level of experience supporting (Clevel Executives for 7 years).
• The ability to thrive in a fast paced and dynamic environment.
• Be cognizant of hours for our overseas locations with regards to planning/coordination/requests.
• Effectively handle information overload.
• Comfortable being a shared resource for a team and across multiple organizations.
• Graceful under pressure on a daily basis.
• Must be selfconfident diplomatic and able to anticipate/handle unexpected situations particularly early morning.
• Comfortable with deadline pressures and managing multiple demands for critical deliverables.
• Not afraid to interrupt meetings to get time sensitive information or keep Executives on track.
• Able to execute with little direction. Be resourceful.
• Comfortable making decisions and the ability to act and respond quickly.
• Understand change management and the ability to adapt to it positively as well as make it happen.
• Ability to understand/read political undertones.
• High level of discretion and judgment when handling extremely confidential information. e.: proprietary information new product information data for annual salary and bonus awards.
• Team player with exceptional cando attitude. Express a willingness to assist others.
• Dependability dedication resourcefulness proactiveness.
• Demonstrate strong technical skills. Excellent working knowledge of Microsoft Word PowerPoint Excel Outlook and Teams.
• Effectively communicate using best judgment business maturity tact and subtlety when dealing with managers peers clients as we are called upon to pass on important information.
• Exceptional ability to build and maintain relationships with all levels through a positive results oriented work environment and supportive culture.