Executive Assistant
Executive Assistant
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Job Description
This role can be based in San Francisco or Mountain View.
At LinkedIn our approach to flexible work is centered on trust and optimized for culture connection clarity and the evolving needs of our business. The work location of this role is hybrid meaning it will be performed both from home and from a LinkedIn office on select days as determined by the business needs of the team.
We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company comfortably communicating with customers vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.
Responsibilities:
- Full support of one VP and one Sr. Director
- Manage meetings with support from Chief of Staff (e.g. set agendas prepare presentations document meeting minutes and manage action items)
- Plan organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
- Coordinate all travel arrangements
- Manage logistics collaborate with cross-functional partners and formalize event content for special and large-scale events
- Manage and reconcile expense reports purchase and procurement requisitions and contracts
- Work with cross-functional partners on budget tracking and communicate financial constraints
- Lead large-scale special projects as agreed with manager
- Maintain email distribution lists / aliases
- Act as the point of contact between workplace services to meet facility needs for the team
- May coordinate and facilitate the onboarding and coaching needs for new EAs/AAs
- Provide input for ways to improve structures and efficiency of the organization
- Find new and efficient ways to create work processes to help maximize your executives time including weekly and quarterly reporting goal-tracking and team meetings
- Maintain an advanced degree of confidentiality along with excellent judgement discretion and a high degree of maturity/professionalism
- Partner with HR Finance Legal and other teams on various initiatives
- Apply judgment with full understanding of urgency and priorities of the business routinely needing to multi-task with little to no direction
Qualifications :
Basic Qualifications:
- 5 years of experience working at a senior and/or executive administrative level with at least 3 years at supporting the VP experience
Preferred Qualifications:
- Bachelors degree or relevant experience
- Experience with project and budget management
- Demonstrates ability to be proactive take initiative exercise good judgment discretion and confidentiality in all tasks
- Experience supporting multiple leaders of large teams
- Advanced knowledge of MS Office (Outlook Word PowerPoint and Excel) and cloud-based applications (SharePoint)
- Ability to set up and manage virtual meetings via MS Teams and Zoom
- Excellent communication teamwork and organizational skills
- Ability to professionally interact with senior leaders and anticipate their needs.
- Thrives in a fast-paced demanding environment
- Ability to effectively manage time prioritize tasks and work within deadlines even if ambiguous environments.
- Demonstrates ability to be proactive take initiative exercise good judgment discretion and confidentiality in all tasks
- Willingness to take on additional project work
- Adapts to changes quickly and can learn adopt new technologies and be flexible with new systems tools and processes
- Collaborative spirit with ability to act as a team culture steward and build relationships mentor and work effectively across Admin team at LinkedIn
Suggested Skills:
- Project Management
- Communication
- Collaboration
LinkedIn is committed to fair and equitable compensation practices.
The pay range for this role is $90000 to $147000. Actual compensation packages are based on several factors that are unique to each candidate including but not limited to skill set depth of experience certifications and specific work location. This may be different in other locations due to differences in the cost of labor.
The total compensation package for this position may also include annual performance bonus stock benefits and/or other applicable incentive compensation plans. For more information visit Information :
Equal Opportunity Statement
We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race color religion creed gender national origin age disability veteran status marital status pregnancy sex gender expression or identity sexual orientation citizenship or any other legally protected class.
LinkedIn is committed to offering an inclusive and accessible experience for all job seekers including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.
If you need a reasonable accommodation to search for a job opening apply for a position or participate in the interview process connect with us at and describe the specific accommodation requested for a disability-related limitation.
Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:
- Documents in alternate formats or read aloud to you
- Having interviews in an accessible location
- Being accompanied by a service dog
- Having a sign language interpreter present for the interview
A request for an accommodation will be responded to within three business days. However non-disability related requests such as following up on an application will not receive a response.
LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by LinkedIn or (c) consistent with LinkedIns legal duty to furnish information.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance LinkedIn will consider for employment qualified applicants with arrest and conviction records.
Pay Transparency Policy Statement
As a federal contractor LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: Data Privacy Notice for Job Candidates
Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: Work :
No
Employment Type :
Full-time
Employment Type
Full-time
