Purchasing Specialist - Procurement Supply Specialist
Purchasing Specialist - Procurement Supply Specialist
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Job Description
Description
This recruitment will remain open until the position is filled. The agency reserves the right to make a hiring decision at any time after the initial screening date of December 23 2024. It is in the applicants best interest to submit materials as soon as possible.
Gambling Commission Career Opportunity
The Gambling Commissions Business and Financial Services (BFS) team is looking for someone to fill atwoyear nonpermanent Procurement/Supply Specialist 2. This position oversees all noncontract purchases. Our ideal team member will be analytical customer focused and adaptable and flexible to changing business needs.
BFS provides support for agency priorities through quality financial and operational management including budgeting contracting grant management fiscal monitoring purchasing and accounting services. Additionally BFS is responsible for ensuring financial compliance with state and federal laws regulations and reporting requirements.
This fulltime position is located at our Headquarters in Lacey Washington.
The Procurement & Supply Specialist 2 position supports the agency and its mission by planning coordinating and performing procurement of services supplies materials parts and equipment in accordance with state laws and requirements. Additionally this position processes employee training requests tracks agency inventory and manages facilitiesrelated issues.
Who we are:
Our mission is to protect the public by ensuring that gambling is legal and honest. The Gambling Commission is a state accredited limited jurisdiction law enforcement agency and is the second oldest gambling regulatory agency in the country. We are the only statewide agency that licenses and regulates an estimated $3.5 billion industry.
Why Join Our Team
We are a small agency of approximately 120 employees. If you are interested in working in an environment where employee voices matter and employees are recognized for their contributions this may be the agency for you!We are committed to equity diversity and inclusion fostering an inclusive work environment.
As a Washington state agency we offer:
- Statewide Employee Business Resource Groups that bring together groups of employees with a common interest or characteristic.
- Professional development opportunities.
- Educational and career development aid.
- Public Service Loan ForgivenessEligibility.
- A comprehensive benefits package designed to meet the needs of you and your family. Beyond the traditional benefits such as Health Life Insurance Retirement and related benefits we offer Flex Spending Accounts Dependent Care Assistance Deferred Compensation and so much more.
To learn more about our agency we invite you to visit our website.Duties
As the agencys purchasing specialist youll be responsible for the procurement of goods ensuring state agency and federal laws and regulations are followed. As the training registrar youll maintain records and process training requests enrolling employees in classes conferences and more. Youll also maintain the systems for inventory and serve as the point of contact for facility and equipment maintenance or repairs.
Qualifications
Required Education and Experience
Each of the following items are required. Computer skills may be gained either on the job or via course work.- High school diploma or GED equivalency.
- Working knowledge of and experience in*:
- researching and applying procurement regulations rules procedures and policies pertaining to job functions; and
- purchasing and procurement methods including:
- Researching and determining vendor sources for good and services
- Analyzing requests to ensure compliance with purchasing rules and laws
- Development of requests for bids
Associates degree in purchasing or supply chain management can substitute for working knowledge and experience.- Ability to handle multiple and changing assignments proactively manage own workload and complete tasks by scheduled deadlines while accommodating unexpected work on short notice.
- Proven ability to communicate effectively both orally and in writing to articulate complex information in easily understandable terms.
- Basic Microsoft Work skills; Insert graphic objects and visual effects to a document; add tables to a document or convert tables to text; add watermarks borders headers and footers; use the word look up (thesaurus dictionary); customize tables and charts; modify pictures in document; create customized graphic elements; use templates.
- Basic Microsoft Excel skills; able to create basic worksheets and formulas; use basic functions; modify and format a worksheet; print workbooks.
- Basic Microsoft Outlook skills; able to compose email messages; send and respond to messages; organize email to folders; create contact information; schedules appointments and meetings.
We may give preference to applicants with the following experience:- Purchasing and procurement experience or payables experience in a Washington State agency.
- One year experience explaining rules regulations policies and/or procedures to staff and managers.
- Knowledge of and experience in the development of purchasing procurement and/or contract documents.
- Knowledge of and experience with state systems such as AFRS WEBS and TLC.
- Basic Adobe Acrobat skills: able to merge documents edit and redact existing documents.
- Critical Thinking
- Analysis
- Accountability
- Computer skills
- Fiscal Accountability
- Analyze Financial Reports
- Workload Management
- Adaptability/Flexibility
- Written Communication
- Interpersonal Influence
- Confidentiality
- Communication and Collaboration
- Customer Focus
- Professionalism and Integrity
- Diversity equity and inclusion: knowledge understanding and commitment
You can review the detailed duties by downloading theposition description.Supplemental Information
The WSGC is a licensing regulatory and law enforcement agency. Therefore applicants must be willing to undergo and be able to pass an extensive background investigation which includes a criminal history check credit check and fingerprinting. Applicants will be required to sign a release authorizing the background investigation. Information obtained from background checks will not necessarily preclude employment.
How to apply
Applications for this recruitment will be accepted electronically. Please select the large green apply button at the top of this announcement. If you have not done so previously you will need to set up an account profile.
Submit the materials listed below. Applications without these materials may be declined.- Cover letter
- Resume
- Provide three 3 professionalreferences as part of your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance technical skills and job competencies. If you do not have any or sufficient professional references please include nonrelated professionals such as educators or other professional associates.
General suggestions for creating a good application packet:- Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
- Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question providing examples and thoroughly describing when and where you achieved the experience. Detail the types of work you performed the work products etc. to demonstrate how.
- Specifically include all of your work experiences doing the same or similar work especially if you reference work in these jobs in describing when/where you gained experience or skills.
- Make sure your application reflects your best writing.
- Please do NOT include your salary history.Wage/salary depends on qualifications or rules of promotion if applicable.
- If applicable a transcript (official or unofficial) specifically showing your accounting auditing or budgeting credits.
Applicants who are selected to move forward in the recruitment process will be invited to attend an online skills assessment session. Participation in this event is required as part of our recruitment and selection process. To successfully participate in the virtual assessment participants will need to meet the following technical requirements:- Reliable Internet/Wifi
- Web camera
- Microsoft Office Word and Excel (or Google equivalents)
For questions regarding this recruitment announcement email us ator call.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
