PayrollBenefits Specialist
PayrollBenefits Specialist
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Job Description
Job Details
Description
JOB TITLE: Payroll/Benefits Specialist
REPORTS TO: Human Resources Manager
JOB CLASSIFICATION: FullTime
JOB STATUS: NonExempt
JOB PURPOSE:
The Payroll & Benefits Specialist is responsible for compiling payroll data and performing accounting and calculation tasks necessary to process payroll and associated reports and tax filings. This position also administers various employee benefit plans such as medical dental vision life and disability insurances and 401K plans and will be expected to meet reporting requirements for payroll and benefits.
ESSENTIAL RESPONSIBILITIES:
- Manage HRIS system for time and attendance benefits and payroll.
- Ensure accuracy of all benefit enrollments and life status changes record in the HRIS to provide vendors with accurate eligibility information.
- Complete weekly internal payroll reports and fund employee accounts (HSA and 401K).
- Process benefit elections merit raises salary changes garnishments cobra and severance.
- Administer employee benefits programs including group medical dental vision group life and FSA.
- Balance and maintain all payroll accounts including FSA FICA unemployment and incentive accounts.
- Provide personal assistance to employees with sensitive benefits short and longterm disability and personal leaves.
- Assist in updating employee handbook covering issues including disciplinary procedures code of conduct leave policies and benefits information.
- Determine eligibility per ACA regulations and distribute benefit enrollment materials as applicable.
- Perform daily timekeeping for salary and hourly personnel.
- Audit payroll accounts to identify and correct delinquent and/or erroneous actions or timekeeping errors and reconstruct payment histories.
- Design and execute effective processes for the timely and accurate completion of all payroll and retirement benefit plan transactions.
- Prepare monthly quarterly and annual reports.
- Create reports using SQL database and manage reports.
- Maintains employee confidentiality and payroll data security.
NONESSENTIAL RESPONSIBILITIES:
- Compliance with quality and safety management requirements.
- Other duties as assigned
KNOWLEDGE SKILLS & ABILITIES:
- Reviews wages computed and correct errors to ensure accuracy of payroll calculate & create manual checks as needed.
- Records changes affecting net wages such as exemptions insurance coverage salary etc.
- Keep accurate and up to date payroll records including vacation accruals & insurance deductions.
- Enter new hires status changes and terminations (process last paychecks according to state law).
- Providing information about pay and benefits to new and existing employees.
- Performing payroll related journal entries.
- Research and resolve all payroll inquiries and requests.
- Audit and review any bonuses time records and other relevant payroll documents to ensure integrity and accuracy.
- Manage all benefit programs ensures benefit invoices are accurate.
- Process reports as requested.
- Assist with end of year reporting W2 verification ACA reporting.
- Provide open communication with employees on payroll matters.
- Processing of garnishments.
- Assist with any transactions regarding the 401K plan (deferral amounts loans etc..
- Correspondence/responses for government agency requests for information.
- Update/maintain payroll orientation packages and payroll manual.
- Census updates to insurance and government agencies.
- Collect payroll information for general liability insurance workers comp and audits.
- Ensures compliance with all federal and state laws and regulations regarding payroll (FLSA wage & hour laws).
EDUCATION & EXPERIENCE:
- Associate degree or payroll certification (FPC or CPP).
- Minimum 23 years of payroll experience accounting background preferred.
- Proficient in Microsoft Office Suite.
- Experience with a payroll vendor such as Paycom.
- Experience processing reports in an HRIS.
- Must be detail oriented.
- Independent decisionmaking authority and discretion to decide which work methods to use tasks to perform and procedures to follow to meet work objectives.
- Always approachable and professional in approach.
- Able to keep several projects/tasks moving forward at once; nothing slips through the cracks.
- Capable of working in an unsupervised environment; proactive; doesnt wait for instruction.
- Ability to prioritize and adapt to change.
- A commitment to excellence.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a controlled office environment. The noise level in the work environment is usually moderate.
CONTACT:
- Demgy Pacific
- DeeAnn Harris
- 4315 S Adams St. Tacoma WA 98409
- Rev. 4.11.2025
Required Experience:
Unclear Seniority
Employment Type
Full-Time
