Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Eye Doctors Optical Outlets a VSP Vision company has been supporting the eye health of the central Florida community for more than 35 years. Our team is collectively dedicated to providing our patients with the highest level of customer service and quality eyewear at an affordable price. Offering a fun and inclusive work environment youll know that youre doing work that mattershelping people bring their best vision to life.
With minimal supervision provide the highest level of confidential administrative support to the Executives Office (Position Category E1 E3; 50 or more of the time).Compose and release a variety of highlevel correspondence to ensure timely effective professional correspondence from the Executives Office
Act as the Executives liaison with internal and external contacts to ensure routine questions or problems are answered timely and effectively
Receive track and follow up on the resolution of escalations to the Executive
Type correspondence and reports from rough drafts editing grammar punctuation or spelling as needed to ensure effective accurate and timely correspondence
Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and nonroutine reports to ensure timely effective distribution of information
Support departmental projects by gathering information and tracking status
Support the development of departmental presentations by gathering information preparing handouts preparing PowerPoint presentations and preparing text
Transcribe and distribute minutes of important meetings to maintain records and ensure effective timely communication to relevant parties
Manage and maintain departments records/files to ensure security and confidentiality of the files
Maintain calendars schedule meetings and appointments arrange travel and hotel accommodations to ensure effective time management
Job Specifications
Typically has the following skills or abilities:
Four years of highlevel administrative experience with at least two years providing complex secretarial support or the equivalent
Demonstrated ability to support a vice president or above (E1 E3 greater than 50 of the time
Demonstrated ability to represent the executive in a professional manner to internal and external audiences
Type 30 wpm
Demonstrate experience working with confidential and sensitive information
Proficient with spreadsheet word processing and presentation applications
Strong verbal and written communication skills
Strong business acumen skills
Ability to meet tight deadlines
Ability to be flexible
Ability to understand and follow department and company policies and procedures
Ability to develop good working relationships across functional areas
Work Location:
5607 Johns Road
Tampa FL 33634
#LIONSITE
#LIVISIONCARE
Salary Range: $21.00 29.00
Compensation range for the role is listed above. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other jobrelated factors permitted by law. As a part of the compensation package this role may include eligible bonuses and commissions.
Optical Outlets Benefits Package
To empower our employees and their families to achieve their human potential we provide a benefits package with tools and resources to support all aspects of their healthphysical mental emotional and financial.
Heres a quick overview of the standard benefits package.
- Medical and dental insurance
- Free vision care insurance and eyewear discounts
- 401(k) retirement plan with employer match up to 3.3
- Paid vacation and holidays
- Life accidental and disability insurance plans
- EAP access for employees and family
VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age gender race color religion sex national origin gender identity sexual orientation disability or protected veteran status. We maintain a drugfree workplace and perform preemployment substance abuse testing.
Notice to Candidates: Fraud Alert Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.
We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities.
As a regular part of doing businessVSPVision (VSP)collects many different types ofpersonal information including protected health information about ouraudiences includingmembers doctorsclients brokers business partnersandemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.
Employment Type
Full-Time
