Executive Assistant
Full-Time Remote Supporting Sales Operations
Are you a highly organized communicator who thrives in fast-paced environments Were hiring an Executive Assistant (EA) to support a dynamic sales team. This person will be critical in ensuring that prospects complete all brand audit prep steps promptly and that the sales team stays organized and efficient.
If youre detail-oriented proactive and passionate about operational excellence we want to hear from you.
Responsibilities:
- Post-Call Follow-Up: Ensure prospects complete brand audit prep steps after speaking with Account Executives (AEs) including:
Submitting necessary materials
Granting seller account access
Filling out the analysis form - Communication: Follow up via email and SMS to confirm receipt of materials collect missing items or provide clarifications.
- Scheduling Support: Schedule and reschedule calls when needed; respond to inbound scheduling requests promptly and professionally.
- CRM Management: Track follow-up progress update statuses and flag missing steps using Pipedrive.
- Calendar Oversight: Keep sales team calendars clean up-to-date and organized.
- Administrative Coordination: Handle various sales admin tasks so AEs can stay focused on closing deals.
Requirements:
- Fluent English communicator (written and spoken) with a clear natural tone.
- Strong follow-through and a high sense of ownership nothing slips through the cracks.
- Extremely organized and detail-oriented with proven experience managing follow-ups and scheduling.
- Tech-savvy familiar with tools like:
. Pipedrive (CRM) Slack (team comms)
. Google Calendar (scheduling)
. Asana (task management)
. Zoom & Loom (video comms) - Friendly professional demeanor especially when communicating with prospects.
- A basic understanding of Amazon FBA is a plus.
Working Hours & Expectations
- Availability: 9:00 AM 4:00 PM EST preferred
- Reporting: Daily updates via Slack with optional Loom video summaries
Compensation & Perks
- $1000 Fixed Monthly Rate
- Flexible remote setup
- Opportunities for growth within a fast-paced results-driven team