Office Administrator
Office Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Organization Overview
Community Land Trust (CLT) is a social purpose real estate developer creating permanently affordable housing solutions for people with a focus on cooperative housing. We currently hold a portfolio of 3000 homes and commercial spaces across Metro Vancouver the Fraser Valley and Vancouver Island with many more under construction and active development.
Our team of skilled industry professionals is focused on creating and advocating for inclusive communities that residents are proud to call home.
Purpose of the Position
Reporting directly to the Business Operation Manager the Office Administrator will be providing administrative and coordination support to the Development Real Estate and Asset Management and Finance departments.
Key Responsibilities
As a member of our growing team your responsibilities will include:
Executive Assistance
- Provides administrative support to the Executive Director Directors and Business Operations Manager including but not limited to calendar coordination recording and distributing meeting minutes and providing assistance as required
- Supports the management team in carrying out duties relating to the effective governance of the CLT Project Societies
- Coordinates meetings training sessions and internal staff events
- Receives General Phone line inquiries
- Monitors and responds or redirect emails inquiries to
Accounting Assistance
- Coordinates collection of Visa receipts and prepare reconciliation of the Directors Visa accounts
- Assists Accounts Payable with obtaining approvals of invoices
- Distributes incoming mail regularly including scanning of incoming cheques
- Assists with mailing out cheques
- Delivers deposits to the Bank
General Administration
- Manages office supplies and equipment to ensure a wellorganized and efficient work environment
- Coordinates with IT and assist the team with respect to information technology and systems
- Creates and maintains master lists including but not limited to CLT staff contact lists properties contact lists societies organization charts
- Sets up and maintains manual and computerized information filing systems
- Acts as the administrator for the SharePoint Integrated System
- Coordinates and liaises with CHF BC Shared Services and administrative staff from our other entities
Special Projects and Events
- Together with the Communications Coordinator assists with planning of project launch events and staff events
- Assists with the planning and implementation of major initiatives such as the SharePoint conversion and Website updates
- Assists with the creation and maintenance of company wide policies and procedures
Education and Experience
- Completion of a postsecondary program in Administration Information Technology or related field
- 5 years of administrative experience
- Strong knowledge of SharePoint
- Strong Knowledge of Microsoft products (Excel Word PowerPoint etc.
- Experience working in a Real Estate Development Property Management or Architectural office will be an asset
Skills and Abilities
- Professional and discrete
- Exceptional oral and written communication skills including proofreading skills
- Strong problem solving and collaboration skills
- Proactive and selfmotivated with an ability to work with minimal direction
- Strong planning time management and organizational skills
- Willingness to learn and gain strong knowledge on coop housing and the Community Land Trust
CLT Development Services Society is an equal opportunity employer. We hire based on merit and are strongly committed to equity diversity and accessibility. Upon request accommodation will be provided throughout the recruitment selection and/or assessment process to applicants with disabilities. We value diversity and encourage applications from individuals of all backgrounds and experiences.
Required Experience:
Manager
Employment Type
Full-Time
