Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
About The Community Builders (TCB)
Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders Inc. (TCB) is one of Americas leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where all people can thrive.
Across Metropolitan Chicago TCB Midwest has led large and transformative projects for nearly 25 years. We have built or renovated over 2500 apartments with another 750 in construction or planning stages. TCB Midwest has also developed impactful amenities including a school of performing arts a medical center grocery store small retail shops restaurants community centers workspace for artists and (we humbly suggest) Chicagos best park district field house. Over 75 team members help develop communities for all incomes manage high quality apartments and serve our residents in neighborhoods and suburbs across Metropolitan Chicago.
Why work at TCB
Work in a team environment on tangible projects that make a profound difference in the lives of Chicagoans and their communities. Are you a problem solver detailoriented and good with numbers Can you multitask and meet deadlines on a weekly basis Do you want to be part of team focused on making a real difference Then join our talented and driven colleagues across disciplines in development finance design property management and resident services to improve communities and provide affordable homes for people of all incomes.
Project Assistance
Under the supervision of the Senior Vice President of Development the Executive Assistant supports the Midwest development team with the daytoday progression of real estate projects including: due diligence; securing and closing on financing; managing invoicing construction loan draws equity installments and compliance reporting; and collaborating with colleagues in property and asset management and accounting.
Administrative Assistance
The Executive Assistant also helps to manage Vice Presidents calendar and communications lead meeting and event coordination travel arrangements. The position also entails moderate office administrative work including managing mail supplies and operations.
Essential Functions:
In collaboration with project development and accounting teams:
- Perform central components of construction loan draws and capital contribution requests.
- Manage invoicing and vendor payment.
- Support project managers on creation of project proposals and funding applications.
- Help manage requests payments and relationships with third parties includes insurance title searches appraisals surveys capital needs assessments and more to support development projects.
In collaboration with Midwest Development leadership:
- Schedule meetings and help manage Outlook calendars for Vice President.
- Help create and prepare materials for meetings and presentations.
- Manage travel arrangements.
- Online document filing and organization.
- Occasional event planning coordination and management.
- Moderate office management mail supplies and other office management activities.
Knowledge Skills and Abilities:
- Wellversed in the use of Excel Outlook and other Microsoft Office applications.
- Strong communication skills both written and oral.
- Wellorganized with attention to detail.
- Comfortable working with numbers.
- Capable of working both independently and as part of a team.
- Performs effectively under tight deadlines.
- Positive outlook selfmotivated initiative and figure it out mindset.
- Interest and knowledge in affordable housing and community development is a plus.
Education and Experience:
- 2 years minimum relevant experience.
- Direct experience in real estate finance construction and/or development is a plus.
- Experience working with large sets of numbers and spreadsheets.
- Experience providing administrative support to executive management
Benefits
- Medical dental and vision insurance
- 12 Paid Holidays & tenurebased PTO accruals
- Employer contributions to Health Savings Accounts
- Company paid Life & Disability Insurance
- 403(b) retirement plan with company match
- Taxadvantage accounts: commuter/parking medical & dependent care FSA
- Hospital & Critical Illness Insurance
- Confidential 24/7 Employee Assistance Program
The Community Builders is an equal opportunity employer.
Employment Type
Full Time
