Executive Assistant to CMD
Executive Assistant to CMD
Posted on :
15-04-2025
Employer Active
1 Vacancy
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Job Description
The roles and responsibilities for this position is asmentioned below:
CMD Support Activities
Coordinating & Managing CMD Office (personal card Access)
Calendar Management
Managing Leaderships Calendar Expense etc.
Approval of attendance and timesheets of their reportees.
Filling travel expense claims.
Travel booking generating boarding passes filling out travel requests ontheir behalf and raising purchase orders for their travel.
Placing orders for their lunch / team lunches / celebrations as and whenrequired.
CMD Manpower and office support:
Assisting CMDS visits i.e. clients arrival parking access to themeeting room and lunch or snack arrangements during the visit
CMD & CXO LEVEL Travel arrangements for overall office staff flights accommodations and ground transfers.
Ensuring and training staff to file expenses with correct approvals in thelimited tenure after the travel is complete.
Support To The Multiple Servicing Team
Serve as a key point of contact for internal and external communicationswith stakeholders and clients.
Prepare and organize documents reports and presentations as needed by theExport Head.
Support the Export Department in various capacities to improve efficiency andworkflow.
Handle and prioritize incoming correspondence calls and requests forassistance with discretion.
Maintain filing systems and confidentiality of sensitive information anddocuments
Support to Finance:
Filling Admin expenses
Raising purchase order for monthly office purchase sending those purchaseorders to vendor to seek timely invoices.
Maintaining a tracker for estimates Purchase order& its invoice.
Taking provisions on the month end if purchase orders and expenses are notsettled by end of the month.
Requirements
CCMD Manpower and office support:
Assisting CMDS visits i.e. clients arrival parking access to themeeting room and lunch or snack arrangements during the visit
CMD & CXO LEVEL Travel arrangements for overall office staff flights accommodations and ground transfers.
Ensuring and training staff to file expenses with correct approvals in thelimited tenure after the travel is complete.
Support To The Multiple Servicing Team
Serve as a key point of contact for internal and external communicationswith stakeholders and clients.
Prepare and organize documents reports and presentations as needed by theExport Head.
Support the Export Department in various capacities to improve efficiency andworkflow.
Handle and prioritize incoming correspondence calls and requests forassistance with discretion.
Maintain filing systems and confidentiality of sensitive information anddocuments
Support to Finance:
Filling Admin expenses
Raising purchase order for monthly office purchase sending those purchaseorders to vendor to seek timely invoices.
Maintaining a tracker for estimates Purchase order& its invoice.
Taking provisions on the month end if purchase orders and expenses are notsettled by end of the month.
Department:Administration& Facilities
Employment Type:Full Time Permanent
Role Category:Administration
Education
UG:Any Graduate
Key Skills
Travel Management Calendar Management EA
Fixing Appointments PersonalAssistance Secretarial Activities MOM
Employment Type
Full-Time
Department / Functional Area
Key Skills
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