Executive Assistant
Executive Assistant
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Job Description
Requisition ID: 228349
Join a purpose driven winning team committed to results in an inclusive and high-performing culture.
Purpose:
The Senior Administrative Officer is responsible for providing direct administrative support to the Senior Vice-President as well as some other senior leaders in Real Estate. This role reports to the Senior Manager Administration & Special Projects.
The Senior Administrative Officer provides executive support to the Senior Vice President with minimal direction in handling special assignments varying in scope and length. The Senior Administrative Officer must be completely trustworthy and dependable in handling and processing private and confidential material information and sensitive issues.
Is this role right for you In this role you will:
Provide expert analytical and administrative support to the Senior Vice President and senior leadership team by proactively managing calendars making extensive regular/ongoing travel arrangements including itineraries.
Preparing complex expense reports (Canada and US) ensuring they all adhere to Bank policy.
Plan and organize meetings by taking responsibility for assembling the agenda location meeting technology and all other meeting logistics. This includes taking a proactive role in developing gathering content and preparing PowerPoint decks. These presentations often contain complex information extracted from various sources.
Gather relevant information from multiple sources and manipulate data across Word PowerPoint & Excel files.
Represent the Senior Vice President and the leadership team in a professional manner when acting on their behalf. Monitor and direct flow of information to senior/executive leaders.
Coordinate/plan/schedule special events and conferences; prepare agendas and related documentation; coordinate work with other departments and organizations.
Lend a hand when there is additional work or special projects. Provide back-up for other members of the admin. team.
Understand how the Banks risk appetite and risk culture should be considered in day-to-day activities and decisions.
Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabanks Values its Code of Conduct and the Global Sales Principles while ensuring the adequacy adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational compliance AML/ATF/sanctions and conduct risk.
Champions a high-performance environment and contributes to an inclusive work environment.
Supports a customer focused culture to deepen client relationships and leverage broader Bank relationships systems and knowledge.
Do you have the skills that will enable you to succeed in this role Wed love to work with you if you have:
University Degree or College Diploma
Seasoned administrative experience supporting a Senior Vice President
Strong organizational skills to make regular extensive travel arrangements
Expert calendar management skills
Advanced expense reporting skills using different currencies
Strong analytical skills
Highly proficient PC skills (Word PowerPoint Excel) and Outlook
Good knowledge of the Banks structure processes and procedures
Strong interpersonal and communication (written/verbal) skills
Reliable and discreet in handling sensitive issues and confidential information/documentation
Highly motivated and adept at obtaining pertinent information
Self-starter and takes initiative
Able to multi-task effectively and efficiently
Good time management skills with the ability to prioritize
Able to work independently with minimum direction
Exceptional interpersonal skills including demonstrated ability to liaise on an executive level
Demonstrated ability to prioritize and manage multiple tasks and effectively balance competing work demands
Exceptional organizational skills and demonstrated capacity to be proactive by identifying potential challenges and proposing progressive strategies to create efficiencies in helping manage the work and mitigate future issues
Demonstrated aptitude for finding solutions to complex issues through problem resolution skills
Demonstrated ability to exercise excellent judgement tact and discretion with confidential or sensitive materials and situations
Will need to be available to provide support after hours as needed
Proficient in Spanish would be an asset
Work Arrangement:
Work in a standard office-based environment; non-standard hours are a common occurrence. Limited travel domestically/internationally/globally.
Interested
At Scotiabank every employee is empowered to reach their fullest potential respected for who they are and embraced for their differences. That is why we work to grow and diversify talent and engage employees in a performance-oriented culture.
Whats in it for you
Scotiabank wants you to be able to bring your best self to work and life every day. With a focus on holistic well-being our many flexible benefit programs are designed to help support your unique family financial physical mental and social health needs.
Location(s): Canada : Ontario : Toronto
Scotiabank is a leading bank in the Americas. Guided by our purpose: for every future we help our customers their families and their communities achieve success through a broad range of advice products and services including personal and commercial banking wealth management and private banking corporate and investment banking and capital markets.
At Scotiabank we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including but not limited to an accessible interview site alternate format documents ASL Interpreter or Assistive Technology) during the recruitment and selection process please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however only those candidates who are selected for an interview will be contacted.
Employment Type
Full Time
