Administrative Assistant to the Director of Special Education
Administrative Assistant to the Director of Special Education
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1 Vacancy
Job Description
Work Calendar: 242
FTE: 1.0 40.0 Hours per Week)
Contract Status: Contract
FLSA Status: Non Exempt
Reports To: Director Special Education (SPED)
Starting Wage: $48783 annually
Salary Schedule/Lane: 48/C/01
Benefits: Eligible
Anticipated Start Date:04/07/2025
Priority Screen Date: 03/31/2025
Positions Available: 1
Position Open Until Filled
The Special Education (SPED) department assists schools in ensuring that identified students with disabilities receive special education and related services in accordance with the Individuals with Disabilities Improvement Education Act (IDEA). A full range of Special Education programs and related services are available from preschool to posthigh school transition.
JOB SUMMARY
The Administrative Assistant provides a wide variety of complex and confidential administrative and secretarial support to assigned supervisor; provides coordination and oversight to department functions and procedures; ensures efficient implementation of assigned functions.
MINIMUM REQUIRED QUALIFICATIONS
All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:
- High school or equivalent
- Three 3 years of experience as a Secretary or Administrative Assistant
- Proficient in Microsoft Office Suite and experienced using databased software
- Valid drivers license and evidence of insurability
- Speak read write and present professionally analyze and interpret English written and verbal communications
- Ability to operate standard office equipment phone copy and scanner machines etc.
PREFERRED QUALIFICATIONS
These are examples of skills and experience that the bestqualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.
- Intermediatelevel Microsoft Office Suite skills
- Experience in a K12 education or public employment environment
- Spanish or other language proficiency including ability to read write speak and understand
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
- Schedule a wide variety of activities (e.g. appointments meetings interviews etc. to make necessary arrangements for the assigned supervisor
- Administer many departmental processes (e.g. budget payroll invoicing payments etc. to organize assignments monitor progress and ensure completion within established guidelines
- Enter and oversee purchase orders and all blanket purchase orders as needed for the department including change orders and endofyear rollover process in compliance with administrative guidelines
- Coordinate a wide variety of projects functions and program components (e.g. meetings inservice events travel and accommodations maintenance of SLC School District vehicles etc. to complete departmental responsibilities and deliver services in a timely fashion
- Prepare a wide variety of reports documents and correspondence of a confidential and nonconfidential nature (e.g. letters memorandums meeting minutes periodic and adhoc reports for department district and state etc.
- Maintain a wide variety of manual and electronic documents files and records (e.g. budget data employee records financial records etc. to provide uptodate information completion of processes and historical reference in accordance with established administrative guidelines and legal requirements
- Monitor a wide variety of activities on behalf of the assigned supervisor (e.g. program components meeting arrangements account balances work order status employee issues etc. to achieve goals and meet target dates in compliance with established guidelines and regulatory requirements
- Evaluate situations (e.g. involving staff the public etc. and take appropriate action and direct to appropriate personnel for resolution
- Represent assigned supervisor in their absence as needed
- Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholders
- Respond to a wide variety of inquiries from internal and external parties (e.g. staff administrators public agencies etc. to provide information facilitate communication among parties and provide direction
- Compile and analyze data from a wide variety of sources (e.g. time sheets calendars expenditures/budget etc. to prepare reports make recommendations and prepare information for the assigned supervisor
- Research a variety of topics (e.g. current practices policies education codes State qualifications for employment health inspections etc. to provide information and recommendations that address a variety of administrative requirements
- Present information on administrative procedures (e.g. for a variety of departments etc. to ensure accurate and effective communication
- Participate in meetings workshops and seminars as assigned to convey and gather information required to perform functions
- Provide backup assistance to department administrative assistants and secretaries when necessary
- Perform clerical functions as assigned (e.g. making copies basic equipment maintenance scanning answering telephones maintaining forms etc.
- Orient new site personnel regarding appropriate district practices to assimilate new personnel into site operations effectively
- Maintain inventories and order supplies and equipment to ensure items availability
- Adapt to changing work priorities and work with frequent interruptions as required
- Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively
- As needed roll push pull bend reach stoop kneel crouch crawl and lift up to 30 pounds
- Perform other related duties as assigned to ensure the efficient and effective function of the work unit
EMPLOYEE SUPERVISORY RESPONSIBILITIES: No
WORK ENVIRONMENT & PHYSICAL DEMANDS
The usual and customary methods of performing the jobs functions require the following physical demands: some lifting up to 30 pounds rolling carrying pushing pulling stooping kneeling crouching crawling and significant fine finger dexterity. Generally the job requires 80 sitting 10 walking and 10 standing. This job is performed in a generally clean and healthy environment.
The Salt Lake City School District is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment and its services programs and activities. To request reasonable accommodation contact Human Resource Services Salt Lake City School District (slcschools) or call.
NonDiscrimination Statement
No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age color disability gender gender identity genetic information national origin pregnancy race religion sex sexual orientation or veteran status. The district is committed to providing equal access and equal opportunity in its programs services and employment including its policies complaint processes program accessibility district facility use accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination harassment and retaliation: Tina Hatch Compliance and Investigations/Title IX Coordinator 406 East 100 South Salt Lake City Utah 84340 You may also contact the Office for Civil Rights Denver CO.
Required Experience:
Director
Employment Type
Full-Time
