Personal Assistant - Business Services
Personal Assistant - Business Services
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Diary management and business services function support
Full diary management for the Finance Director Operations Director and Head of People (HR).
Full inbox management for the Finance Director.
Support the business planning process and department through detailed communications stakeholder management and calendar prealignment.
Support the People team with training administration events and early careers programs.
Understand the annual People Strategy working closely with the HR Business Partner and the Business Services Management team to deliver initiatives that complement the strategy.
Collate review and distribute multiple monthly reports.
Assist with the annual crosscompany business planning process.
Event and meeting planning and organisation
Strong presence and contribution in management meetings alongside creating agendas minute preparation and followup of actions postmeeting.
Organize and facilitate Finance Operations and HR meetings and offsites throughout the year.
Facilitate companywide events including company conferences team meetings and offsites.
Support the MDs PA with all local and international UK events.
Facilitate the Finance Academy multiple times throughout the year tailoring agendas and content as well as collating feedback to implement in future Academies.
Support the Operations and Finance team with monthly events e.g. Lunch of the Month Lunch & Learn sessions.
Building relationships and stakeholder management
Work collaboratively with the PAs/Assistant team.
Manage relationships with key external stakeholders shareholders regional teams international HQ and internal key personnel.
Act as the point of contact between executives and employees/partners.
Be the eyes and ears and gatekeeper for the Finance Director Operations Director and Head of People.
Travel organisation and management
Comprehensive travel preparation for the Finance Director Operations Director and Head of People and the respective management team where relevant.
Assist international guests with visits to London including travel accommodation and entertainment.
Ownership and management of budgets
Ensure all travel requirements fit within the agreed budget for the event/meeting and challenge the teams if travel is outside of policy.
Ensure awareness of the budget for the meeting/event in advance and keep track of spending.
Escalate any budgeting concerns/potential overspend to the Finance Director for approval.
Execute expenses and oversee invoicing requirements.
Qualifications :
Previous PA/EA experience required.
Superbly organised with a proactive attitude.
Positive adaptable and approachable.
Project management and problemsolving skills with the ability to manage multiple tasks.
Confident in decisionmaking and able to work autonomously.
Experience in running events and conferences.
Ability to deal with and influence people at all levels both internally and externally.
Professional with a high degree of integrity.
Upholds a strict level of confidentiality.
Proficient in Word Excel PowerPoint and Microsoft Teams.
Ability to work on multiple projects simultaneously
Additional Information :
At Red Bull we exist to give people wiiings. To achieve that we recognise the value that comes from having a highly diverse workforce that has the freedom and responsibility to realise their ideas and seize opportunities. We make recruiting decisions based on experience skills potential and talent: everyone is welcome here.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
