Senior Personal Assistant
Senior Personal Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Position Overview:
Seeking a Personal Assistant for a family based in Calgary. The successful applicant will represent the family and provide operational support for their personal lives across a portfolio of properties and projects. This position works closely with both principals to manage daily schedules correspondences and corporate projects. This position is full time Monday through Friday and will be based out of the primary residence in Calgary. Frequent travel domestically within the portfolio of properties is required on an as-needed basis to ensure smooth operations.
Candidate Profile:
You re able to exercise good judgement in a diversity of situations with strong written and verbal communication skills. Excellent organizational ability is a priority not only administratively but within the residences. You should have strong interpersonal skills and be able to manage a wide variety of personalities whatever the situation. The ability to juggle competing priorities is vital for your success in this role. You have a do what it takes attitude and are ready to provide hands-on support as needed. You are a truly dedicated candidate with no competing obligations looking to devote yourself to your next long-term role.
Primary Responsibilities:
Manage household schedules working with staff vendors and contractors on properties to ensure work is completed as expected and on time
Manage sensitive matters with a high level of confidentiality and discretion
Synchronize calendars especially when principals are travelling and provide administrative support to the Chief of Security
Book private travel and accommodations create trip itineraries be ready and available to support any last-minute changes to travel plans while the family is abroad
Ensure all household mechanical systems HVAC plumbing equipment and fixtures are in good working order
Schedule home maintenance repair renovation work and supervising projects
Coordinate travel to and prepare residences for family s arrival in conjunction with other house staff
Responsible for budget preparation monitoring and management commentary in household financial reporting
Reviewing and approving household bills and administrative duties
Manage existing inventories and purchasing for principals
Help organize and facilitate special events from conception to realization
Assist principals with gift buying Christmas cards and other small projects
Research and compile solutions as needed for principal approval
Run errands for the principals like dry cleaning or package drop offs etc.
Performs additional duties as assigned by Principals
Applicant Qualities:
University education is required along with access to a reliable vehicle and valid driver s license
Must be comfortable working in a residence with large dogs
Minimum 5 years of experience working as a personal assistant estate manager or a house manager required
Familiarity and comfort with digital management tracking modeling and writing tools
Ability to communicate effectively and professionally
Must possess excellent time management skills be punctual courteous possess keen attention to detail and follow through on all projects assigned
Must maintain privacy and confidentiality at all times exercise diplomacy discretion and respect appropriate boundaries
House maintenance, Organization, Documentation
Education
Degree an asset
Employment Type
Full Time
