Executive Assistant
Executive Assistant
Posted on :
15-04-2025
Employer Active
1 Vacancy
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Job Description
Position Overview: Our client seeks an Executive Assistant to support the efficient functioning
of the society by providing administrative assistance to the CEO.
Main Responsibilities:
- Manage the CEO s diary and appointment schedule organizing meetings and providing timely reminders.
- Handle incoming calls and screen visitors to the CEO s office.
- Distribute all incoming and outgoing mail to relevant departments within the organization.
- Assist the CEO with correspondence reports and board papers including transcription formatting editing and proofreading.
- Coordinate meetings and events including reserving conference space and arranging for necessary supplies and catering.
- Follow up with department heads to ensure timely completion of assignments.
- Arrange local and international travel for the board management and staff.
- Serve as a liaison between the CEO and the board ensuring effective communication.
- Coordinate with administration for office maintenance cleaning messenger services and transportation.
- Maintain organized filing and retrieval systems for records in the CEO s office.
- Manage Society documents and reports ensuring accurate filing and retrieval.
- Facilitate the flow of information to management and internal/external stakeholders.
- Ensure the security and confidentiality of information in the CEO s office.
- Maintain custody of confidential items including the Board minutes book.
- Perform any other duties as assigned by the CEO.
Requirements
- Minimum grade of Mean C or equivalent.
- Diploma in Business Administration or related office administration field from a recognized university.
- Professional qualification in Secretarial skills preferred.
- 3 years of experience as an Executive Assistant in a dynamic organization.
- Must have worked as an Executive Assistant to CEO/ MD of a company.
- Interested candidates should submit their resume/ CV before 22nd April 2025. Only shortlisted candidates will be contacted for interviews.
Employment Type
Full Time
Key Skills
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