Purchasing and Supply Specialist 3 In-Training Agency Internal

GENERSAL SERVICE

JOB ANNOUNCEMENT

Purchasing and Supply Specialist 3 InTraining

Salary range at the PSS3 Level $54204 $72924

(successful candidate salary range is dependent upon intraining plan)

Please note: This recruitment is open to current internal Washington State Office of Superintendent of Public Instruction (OSPI) employees only.

The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill a Purchasing and Supply Specialist 3 InTraining. This fulltime position is based in Olympia Washington. This position may be eligible for partial telework after an initial inoffice training period is successfully completed. Telework is a combination of inbuilding and offsite days. We encourage interested candidates to visit the OSPI website to gain insight into our agency.

About OSPI and our initiatives

OSPI is the primary agency charged with overseeing public K12 education in Washington state. Working with the states 295 public school districts and 7 statetribal education compact schools OSPI allocates funding and provides tools resources and technical assistance so every student in Washington is provided a highquality public education.

At OSPI we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment including:

• We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.
• We have a tuition assistance policy and support employees seeking tuition waiver through participating higher education organizations.
• We have an Infant at Work Program that is based on longterm values of newborns and infantparent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.
• We value and are actively involved in promoting diversity equity and inclusion within OSPI by way of crossdivisional collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

Vision Mission and Values
Vision: All students prepared for postsecondary pathways careers and civic engagement.

Mission: Transform K12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equitybased policies and supports that empower educators families and communities.

Values: Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

Equity

Each student family and community possesses strengths and cultural knowledge that benefits their peers educators and schools. Ensuring educational equity:

• Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color students living in poverty students receiving special education and English Learner services students who identify as LGBTQ and highly mobile student populations.
• Requires education leaders to develop an understanding of historical contexts; engage students families and community representatives as partners in decisionmaking; and actively dismantle systemic barriers replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

Position Overview

This position is the sole purchasing offer for the agency overseeing the central process of purchasing goods and routine services ensuring the purchasing activity adheres to internal and external policies regulations and guidelines. This position is responsible for providing employees with clear guidelines and procedures and ensuring the items purchased are a good use of resources and follow contracts and laws.

Key Responsibilities

• Exercises authority to independently make decisions with significant financial impact
• Determines appropriate course of action/procurement methodology including but not limited to competitive procurements Sole Source and Direct Buy acquisitions Interagency and/or Interlocal Agreements Data Sharing Agreements and/or Memorandums of Understanding
• Assures compliance with Washington state procurement rules regulations and guidelines and appropriate use of mandatory Washington Statewide Contracts when applicable
• Receives examines approves and processes/purchases procurement request for supplies equipment and routine services for all departments within OSPI and the Boards that reside within for administrative purposes including the Charter Schools Commission the Financial Education PublicPrivate Partnership the Professional Educator Standards Board and the State Board of Education.
  • Coordinates purchases of furniture with OSPIs Facilities Manager as necessary
  • Coordinates purchases of technology with OSPIs Information Technology unit as necessary
  • Coordinates purchases with other subject matter experts as necessary
• Provides consultation and clarification on orders with agency staff who originated/approved the request when necessary
• Communicates with vendors on status of billing orders price adjustments returns and agreements
• Performs market analysis and customer needs assessment studies to identify new contracting possibilities
• Promotes Minority and Women Business Enterprise outreach programs
• Manages maintains and organizes preparation and processing of all documents related to this positions work according to Washington state and OSPI archive and records retention schedules

• Provides purchasing support to agency staff and prepares and conducts individual and group training sessions regarding OSPIs Purchase Request process as necessary
• Maintains records of required Small Purchases training for any agency staff who request or approve Purchase Requests; directs those who are required to take training to do so
• Serves as the agency purchasing card administrator
• Serves as backup for other Procurement Office staff performing contractrelated tasks

Required Qualifications:

Associate of Arts degree and one year of fulltime purchasing experience or three 3)years of extensive support for purchasing activities in an office department or division.

In addition to those required qualifications our ideal applicant will also have some or all of the following:

• Experience creating Purchase Request documents
• Familiarity with internal OSPI process for Purchasing
• Familiarity with Department of Enterprise Services rules policies and process regarding purchasing

Desired Qualifications:

• Experience within a Washington state agency municipality or school district performing procurementrelated functions
• Knowledge of procurement techniques research and market analysis techniques effective communication and interpersonal relations Smartsheet Microsoft suite especially Excel SharePoint and PowerApps
• Ability to establish and maintain effective working relationship with suppliers customers fellow employees and the public; adapt rapidly to changing market conditions and/or customer needs; effectively employ automated procurement systems; prepare and conduct group and/or individual training sessions

Compensation
The annual compensation for the position is dependent on successful candidates experience educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health dental and life insurance retirement and an optional deferred compensation program. Please visit Health Care Authority for information regarding health benefits and the Department of Retirement Systemsfor retirement plan is a general service position. This position is not represented by a bargaining unit.

Application Process

Those interested in this position must apply through . Applications must include the following documents in MS Word and PDF format only:

:

Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office atoror email .

New Jobs Alert Service

OSPI offers a subscription service which regularly notifies subscribers of new OSPI employment opportunities on . Subscribers are notified via text or email alert. If you are interested in this service then please subscribe at this location.

OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation including gender expression or identity the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. If you would like please include your name and gender pronouns in your application to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in Application Process.