HR Generalist HR Business Partner

Reports directly to HR Director Baltics and Ukraine.

Responsibilities:

HR Generalist responsibilities for Baltics and Ukraine affiliate:

• Talent Acquisition support (collaboration with internal recruiters where required support in Onboarding ensuring IT accesses are set etc..
• HR suppliers management (e.g. personnel lease companies benefits providers) new vendors creation where required PO creation process management agreement reviews. Collaboration with the Purchasing Team.
• Employment agreements/ documents administration.
• Coordination with HR Service Center on all the necessary changes in HR system to ensuring accuracy of data.
• Administrative support with HR related reports communications regional and global requests.

Local Personnel Records Management for Ukraine (AbbVie and Allergan entities in Ukraine):

• New employees onboarding (signing document & policies organizing training with other functions arranging workplace).
• Time & Attendance management.
• Personnel orders print store perform orders registration.
• Labor books store fill prepare verified copies on request.
• Manning tables coordinate with local provider on preparing table print and store.
• Processing addendums to employment agreements send data to local provider print sign and store agreements.
• Personal files of employees getting copies of documents and storing them.
• Outstaffing monthly approval for contractors (worked time & calculations).
• Vendor management annual agreement prolongation POs communication.
• Act as local EHS contact.
• Act as local labor legislation subject matter expert track changes act as an adviser to managers on labor law related matters.

Payroll Management for Allergan entity:

• Manage all payroll related processes (timesheet maintenance of contingent worker contracts vacations sick leave payments and deductions etc..
• UKRSIBBANK cards communication with the bank opening and closing Ukrsibbank payroll project cards for employees changing the card rate.
• Sick leave communication with staff preparation of Protocols payment of sick leave
• Business trip consent form travel log travel orders.

Organization of corporate events in Ukraine (e.g. Culture events yearend celebration etc.:

• Local Communication champion/ support in Ukraine.
• Preparation of documents for obtaining critical enterprise status and employee deferment.
• Responsible for preparing and submitting the necessary documentation for the company to obtain critical enterprise status.
• Ensure compliance with legal requirements and coordinate with relevant government authorities.
• Manage the process of reserving employees from military conscription in accordance with applicable regulations.

Qualifications :

• University degree with at least 3 years experience in HR administration area in international pharmaceutical company preferred including work with company provided systems databases documentation management and payroll.
• Knowledge of local labour legislation.
• Excellent administrative analytical and data processing skills.
• Capability of handling multiple priorities thorough attention to detail and high standards of accuracy.
• Strong interpersonal skills with the ability to interact with crosscultural and crossfunctional teams.
• Excellent written/oral communication presentation skills.
• Excellent Ukrainian and English languages.
• IT conversant.

Additional Information :

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives serving our community and embracing diversity and inclusion.  It is AbbVies policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race color religion national origin age sex (including pregnancy) physical or mental disability medical condition genetic information gender identity or expression sexual orientation marital status status as a protected veteran or any other legally protected group status.

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Work :

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