Division Operations Administrator - Computing
Division Operations Administrator - Computing
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1 Vacancy
Job Description
We have an opening for a Division Operations Administrator to direct personnel administration activities. You will be a key part of our teams division business operations and activities strategically supporting the workforce goals and managing all hiring activities leading a team of administrative staff that supports a variety of people and projects. This position is in the Computing Principal Associate Directors Office and will be assigned to one or more Computing divisions.
This position offers a hybrid schedule blending inperson and virtual presence. You may have the flexibility to work from home one or more days per week.
The position will be filled at the A01.2 or A01.3 level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if selected at the higher level.
In this role you will
- Plan execute and/or provide oversight to a variety of workforce operational and organizational requirements and activities on administrative matters.
- Direct and oversee nonexempt administrative staff to include hiring training coaching mentoring career development disciplinary actions performance appraisals coordinating work assignments and participating in alignment and salary activities.
- Independently investigate and identify solutions to administrative and personnel matters.
- Partner with hiring managers to understand strategic workforce goals and job requirements.
- Assist managers with writing job postings reviewing applicants scheduling interviews building hire packages and coordinating internal transfers.
- Oversee daytoday hiring activities and process flow; establish and maintain electronic tracking and recordkeeping and regularly report status of administrative and operational hiring activities.
- May oversee the postdoctoral program and collaborate on foreign national paperwork and immigration issues.
- Independently research create and interpret personnel policy and make recommendations to hiring managers including ensuring compliance with procedures regulations and laws and leading the implementation of corrective actions.
- Represent Computing on workrelated committees and lead projects to assess set and establish protocol and procedures for Computing.
- Perform other duties as assigned.
In Addition at the A01.3 Level
- Identify strategies and goals for the team to ensure success criteria is clearly defined. Influence direction and drive action across the team to deliver high quality operations service and collaboration efforts with stakeholders.
- Participate in business workforce operations and strategic planning activities relating to compliance personnel and operations as a member of the management team.
- Analyze and interpret HR requirements/guidance and determine and pursue courses of action to obtain results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
Qualifications :
- Experience leading and/or supervising employees and team building skills. Ability to take initiative and build productive relationships.
- Knowledge and understanding of the recruitment and hiring life cycle process including working with recruiters serving as a liaison with the HR team and/or facilitating hire packages.
- Experience coordinating and prioritizing high volume requests working in a dynamic environment and developing inventive solutions to unique administrative and operational challenges.
- Experience working on organizational projects and experience researching interpreting and applying related policies and procedures.
- Advanced interpersonal skills with the ability to be a strong team player as well as confidentially handle sensitive hiring and personnel information with tact discretion and mature judgement.
- Advanced problemsolving and decisionmaking skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems.
- Ability to work independently with the aptitude to assume responsibility and make decisions with minimal guidance within a multidisciplinary team.
In Addition at the A01.3 Level
- Associate of Arts degree in a business or operational area or the equivalent combination of education and related experience.
- Experience identifying and analyzing opportunities for improvement and solving problems strategically.
- Advanced supervisory experience with demonstrated leadership and team building skills to effectively build and manage exempt and/or nonexempt administrative personnel who support multidisciplinary groups.
- Experience with performance management alignment goal setting and/or salary management.
Desired Qualifications
- Experience working with postdoctoral programs and/or immigration issues.
- Experience working with foreign travel processes and procedures.
- Knowledge of LLNL business applications and processes such as LAPIS SMARTRECRUITERS CAT LEAP TIME VTS FTS and/or LTRAIN
- Knowledge and understanding of Computings processes and procedures.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules *depending on project needs)
- Our core beliefs visit Clearance
This position requires a Department of Energy (DOE) Qlevel clearance. If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing. Qlevel clearance requires U.S. citizenship.
PreEmployment Drug Test
External applicant(s) selected for this position must pass a postoffer preemployment drug test. This includes testing for use of as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
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To learn more about recruitment scams: Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.
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Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
