Personal Assistant
Personal Assistant
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Job Description
Are you a proactive problemsolver who thrives in a fastpaced international environment Do you enjoy taking ownership and ensuring everything runs smoothly behind the scenes If so this role is for you.
VIBUAntwerp Center for Molecular Neurology is looking for a highly organized and confident Personal Assistant. You will be the right hand of both Prof. Rosa Rademakers director and Prof. Renzo Mancuso deputy director. In this role you will become the backbone of daily operations. Without you we will feel lost.
This is not a typical assistant role. Theres no predefined roadmap—youll shape the position yourself taking charge of processes streamlining workflows and making independent decisions. To succeed you should:
- Be highly independent and take initiative in organizing and optimizing the workload.
- Have the skills and confidence to act as a gatekeeper handling a high volume of inquiries and filtering what requires attention.
- Be decisive and able to make informed decisions regarding scheduling and commitments on behalf of the director and deputy director.
- Develop a deep understanding of their working style and priorities—anticipating needs and thinking one step ahead.
Your workplace
At the VIBUAntwerp Center for Molecular Neurology you will be part of a worldclass research institute at the forefront of Neurogenetics and Neuroinflammation. Our dynamic international community of scientists is dedicated to unraveling the genetic mechanisms behind neurodegenerative diseases and pioneering new diagnostics and treatments. Researchers here work with cuttingedge technologies from human genetics and protein biochemistry to advanced cellular and animal models all supported by stateoftheart core facilities. You will join us in a stimulating fastpaced collaborative environment that attracts top scientists worldwide and drives impactful research.
Your tasks
- Independently manage and coordinate the calendar scheduling appointments and meetings while prioritizing key commitments.
- Oversee and organize the email inbox filtering inquiries ensuring timely followups and handling correspondence when appropriate.
- Draft prepare and send professional correspondence on behalf of the director and deputy director.
- Take ownership of delegated projects and tasks ensuring efficient and followup.
- Organize and coordinate travel arrangements for the director and the deputy director
- Provide highlevel administrative and secretarial support
- Assist in planning coordinating and executing internal and external events.
- Work as part of the administrative team offering support as needed including serving as a backup for the reception desk.
Your profile
- You are a dynamic and highly organized professional with excellent communication skills.
- You have a Bachelors or Masters degree in Biomedical Sciences or an administrative background with a strong interest in biomedical or neurological research.
- You thrive in a fastpaced environment managing multiple tasks simultaneously with an administrative focus.
- You have at least a couple of years of experience in a similar position
- You are proactive confident in making decisions and comfortable handling responsibilities independently.
- You have a positive energetic personality and a flexible mindset.
- You remain calm and efficient under pressure easily meeting deadlines and handling stressful situations.
- You are proficient in Microsoft Office and other relevant administrative tools.
- You are fluent in English and Dutch (both written and spoken) to effectively communicate in an international research environment.
- You are wellorganized structured and highly discreet when handling sensitive information.
- You are a team player eager to learn and grow in the role.
- A scientific background is considered a big plus
What we offer
- A fulltime 100 or parttime 80 position with an openended contract.
- A competitive salary and benefits package tailored to your experience.
- A central role in a dynamic and fastgrowing research center where you will work closely with top scientists.
- A stimulating international environment that fosters collaboration.
- Opportunities for professional development including training and workshops.
- Full reimbursement for public transport commuting.
- Bike allowance if you commute by bicycle.
- Ecocheques are part of our benefits package.
- A generous annual leave policy including additional collective leave during the universitys closure between Christmas and New Year.
- A supportive and engaging workplace at Campus Drie Eiken with networking opportunities and social activities.
Want to apply
If you are motivated to support important research that advances our understanding of neurodegenerative diseases and take pride in using your organizational skills to empower a missiondriven team then this is the opportunity you have been looking for.
You can apply for this job through the online job application platform. Click on the Apply button and complete the online application form. Be sure to include the following attachments:
- a detailed CV
- a letter of motivation explaining why you are interested in our work and aspire to the position of personal assistant
Employment Type
Full Time
