Executive Assistant to the President

Position Summary:

Job Description:

EXECUTIVE ASSISTANT TO THE PRESIDENT

Position: Western Colorado University invites applications for the fulltime position of Executive Assistant to the President. The position reports to the President and works closely with the Senior Leadership team.

Responsibilities: The Executive Assistant is responsible for managing the daily operations of the Presidents Office. This includes supporting Board of Trustees meetings campus event planning/ research and analysis on assigned topics and special project oversight.

Essential Functions: Manage the daily operations of the Presidents Office. Independently develop solutions to issues problems and challenges that occur on a daily basis. Interact with the public and students and communicates the Presidents perspective on matters of importance to the University as appropriate. Provide administrative support schedule appointments arrange travel plans maintain filing system screen incoming calls answer questions draft correspondence for the President and work on various projects in conjunction with other departments. Exercise signature authority on budget accounts as assigned by the President to ensure proper expenditures.

Make arrangements and provide administrative support for the Board of Trustees meetings. Handle individual matters for the Trustees as requested and appropriate. Coordinate the compilation of Board meeting materials per project timeline templates and manage and update the Board of Trustees web page including the posting of meeting agendas and minutes.

Coordinate and/or assist in the planning and of major events on campus including commencement ceremonies convocations etc. Work with other offices on such matters as necessary.

Analyze research and prepare responses to requests for action relating to University policies answer questions and make decisions when appropriate provide information and action alternatives to the President for decisions as deemed appropriate. Screen issues to be brought before the President research related policies or precedents and brief the President prior to scheduled meetings with those concerned.

Organize and prepare major projects as assigned by the President including research analysis development of drafts or assembly of background materials as well as monitoring project status using independent thinking and exercising professional judgement.

Manage and supervise sensitive and/or legal/confidential materials related to the functions of the Presidents Office. This includes reviewing analyzing and comprehending these matters dissemination of related materials and coordinating required actions utilizing correct protocol.

Coordinate Senior Cabinet/ Extended Cabinet meetings provide calendaring assistance and information to other campus departments as requested maintain agendas and flag action items for recurring meetings.

Minimum Qualifications: Bachelors Degree. Requires oneyear prior work experience as an administrative assistant an office assistant a receptionist or performing similar work in office setting. Expertise with Microsoft Office applications including Word Excel and Teams required. Excellent verbal and written communication skills.

Proven ability to work discreetly and manage sensitive information in a confidential manner.

Preferred Qualifications: Bachelors Degree plus five years administration experience. Knowledge of Zoom and Workday. Administrative assistant experience. Previous experience supporting a Board of Trustees and/or experience supporting executives in a higher education setting.

Compensation: $60000$65000. This position is FLSA exempt. Western offers an excellent benefits package including shared premiums for a comprehensive health insurance plan dental insurance retirement plan life insurance and other insurance options. After one year of employment Western provides free tuition for dependents enrolled full time in undergraduate programs for up to four years.

Application Procedure: Apply online at Required attachments for online application include a letter of application addressed to President Baca resume and contact information for three references.

In compliance with the Colorado Job Application Fairness Act in any materials you submit you may redact or remove ageidentifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Please direct questions to Caitlin Rovner at .

Application deadline is March 31 2025 at 11:59PM (MST).

Additional Information on Western and Gunnison/Crested Butte

Western Colorado University is a public institution with an enrollment of 3700 students. 47 of students are undergraduates 33 are graduate students and 80 receive some form of financial aid. Western students represent 17 countries 50 states and almost every county in Colorado. With an average class size of 17 Westerns faculty and staff share a strong commitment to personalized rigorous and immersive education. Visit learn more about the university.

Western Colorado University takes a firm and unyielding stance in support of diversity inclusivity scientific inquiry and creative expression. Western is dedicated to building a culturally diverse campus community and fostering a university culture that is cognizant and inclusive of all backgrounds and identities including those that have been historically underrepresented in higher education. It is the ongoing policy and practice of Western Colorado University to provide equal opportunity in employment to all employees and applicants. Please see the Board of Trustees Statement on Diversity Equity and Inclusion the Division for Justice and Inclusionand theDEIJ Committee Charge for more information.

Western Colorado University is located in Gunnison Colorado about 200 miles southwest of Denver amidst over 2 million acres of public land and a vibrant ranching community. The Gunnison valley provides robust cultural programming and exceptional outdoor recreation. A network of dedicated community organizations enrich the lives of many in the tightknit community. Living in the valley one appreciates a vibrant culture of festivals exhibitions performances wellness activities and more. In the winter many enjoy in skiing at Crested Butte Mountain Resort and along dozens of miles of crosscountry trails. In the summer bikers hikers and runners explore 750plus miles of singletrack trails while others delight in fishing boating and paddleboarding at Blue Mesa Reservoir or on the Gunnison River and its tributaries. PreK12 students are served by the highlyranked Gunnison Watershed School District.

An Equal Opportunity Employer including disability/vets.

Western Colorado University believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. Western is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (for state classified positions with preference given to military veterans) or any other protected status in accordance with applicable law. Please see our diversity statement and our DEII Committee charge.

ADAAA ACCOMMODATIONS:

Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment Western will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to the Office of Human Resources at or.

WESTERN COLORADO UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY/VETERANS