Executive Secretary & Personal Assistant to the General Manager
Posted on :
12-06-2025
Employer Active
1 Vacancy
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Job Description
We are seeking a highly organized and efficient Executive Secretary & Personal Assistant to support our General Manager in Novotel Cairo El Borg. This role is crucial in ensuring smooth day-to-day operations and providing comprehensive administrative support to senior leadership.
- Manage the General Managers calendar including scheduling meetings appointments and travel arrangements
- Handle confidential and sensitive information with the utmost discretion and professionalism
- Prepare and edit correspondence presentations and reports
- Act as a liaison between the General Manager and internal/external stakeholders
- Coordinate and organize executive meetings board meetings and other high-level events
- Manage incoming calls emails and visitors prioritizing and directing them appropriately
- Perform general office management duties ensuring a well-organized and efficient work environment
- Anticipate the General Managers needs and proactively offer solutions to potential issues
- Handle special projects and tasks as assigned by the General Manager
- Assist in the preparation and distribution of internal communications and memos
- Manage and maintain filing systems both electronic and physical for easy retrieval of information
- Coordinate with other departments to gather information and prepare reports for the General Manager
- Assist in the development and implementation of office policies and procedures
- Manage the General Managers expense reports and reimbursements
- Serve as a point of contact for VIP guests and high-profile clients
Qualifications :
- Minimum 3 years of experience as an executive secretary or personal assistant in a corporate environment
- Bachelors degree in Business Administration Office Management or related field (preferred)
- Certification in Executive Assistance or Office Management (preferred)
- Excellent verbal and written communication skills in English and Arabic in addition to French is preferred.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Demonstrated expertise in calendar management scheduling and travel arrangements
- Ability to handle confidential information with the highest level of discretion
- Exceptional problem-solving and decision-making abilities
- Proactive approach to work with a strong attention to detail
- Flexibility to adapt to changing priorities and work under pressure
- Cultural sensitivity and ability to work in a diverse international environment
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
Key Skills
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