Executive Assistant
Executive Assistant
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Job Description
This role is accountable for providing executive support to General Managers of the Technology Leadership team and when required assistance for their teams.
Key Responsibilities:
The role will vary day-to-day but your key responsibilities will include:
- Manage incoming emails/correspondence redirecting questions and issues where appropriate and/or drafting acknowledgement or responses to email and letters.
- Manage diary including scheduling meetings prioritising conflicting needs and ensuring time is appropriately available for critical meetings and issues.
- Work closely with the direct reports of the GMs
- Ensure the GMs have relevant and appropriate documentation in advance of meetings and events.
- Review and edit reports presentations etc. as required.
- Develop content for communications either internally or externally
- Prepare agenda and actions for Leadership Team Meetings
- Ensure requests/action items for the GMs are proactively followed up and resolved in a timely manner.
- Plan and organise team meetings events and communications.
- Arrange domestic and international travel plans and itineraries.
- Manage ad hoc requests and/or projects
- Process monthly credit card expense claims.
- Reporting and expense management.
- Pro-actively establish and maintain strong working relationships with the Executive Team and Executive Assistants
Qualifications :
- Minimum 3 years experience operating at the Executive Assistant level.
- Strong organisational skills demonstrated by the ability to work autonomously effectively prioritise and perform multiple tasks seamlessly and with excellent attention to detail.
- Excellent interpersonal stakeholder management and communication skills including the ability to communicate with the highest levels of tact and diplomacy.
- Proven ability to handle confidential information with discretion and to demonstrate the highest levels of professionalism at all times.
- Able to effectively work across all levels of the organisation and to work closely and effectively Executive Assistants.
- Excellent writing skills.
- Demonstrates a high degree of initiative.
- Advanced level of skill using Microsoft Office (Word PowerPoint Excel and Outlook
Additional Information :
TAL is one of Australias leading life insurers committed to inclusion and supporting the career growth of our diverse workforce. Were proud to be:
An Inclusive Employer Recognised as Employer of Choice for Gender Equality by the Workplace Gender Equality Agency and Bronze Tier Status within the Australian Workplace Equality Index
Diversity Champions Member of Diversity Council Australia Australian Disability Network Pride in Diversity and Champions of Change
Reconciliation Advocates Read our Innovate Reconciliation Action Plan.
We welcome applications from people with diverse experiences perspectives and backgrounds including Aboriginal and Torres Strait Islander people caregivers individuals living with disabilities people from culturally diverse backgrounds and the LGBTIQ community.
Need adjustments during the recruitment process Let our team know by getting in touch with us here to support you.
Everyone at TAL has a responsibility to do the right thing and is accountable for the way they conduct themselves. Our expectations are that you follow the principles set out in our Code of Conduct when you come to work every day. Risk management is everyones responsibility.
If you are already a TAL employee please apply via the SmartRecruiters button in Workday and navigate to the Employee Portal. This is important to ensure that your application is recorded accurately.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
