Executive Assistant Fulfillment Technology Robotics
Executive Assistant Fulfillment Technology Robotics
Posted on :
15-03-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
15-03-2025
Job Description
The Fulfillment Technology and Robotics (FTR) team is looking for an exceptionally driven fastmoving resourceful and proactive Executive Assistant to partner with the Lead EA to help support this growing global organization. The Executive Assistant will act as a seamless extension of the VP office supported and will work closely with other Executive Assistants throughout the organization. You will be located in North Reading MA.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
Key job responsibilities
Manage complex calendars prioritize meetings including organizing sessions with internal & external senior leaders
Organize execute and assist with team activities (staff meeting agendas global team meetings offsites and team social events).
Complete expense reports proactively.
Coordinate both domestic and international travel.
Track and ensure the completion of key deliverables and follow up on outstanding items.
Act as a liaison between the team and key stakeholders.
Handle confidential materials and information with discretion.
Develop and maintain new mechanisms to maximize team efficiency.
Have fun at work and help others do the same.
High judgment and decision making in an ambiguous environment
Partner closely and proactively with Finance HR Recruiting and EAs throughout the organization
A day in the life
As an Executive Assistant you will work in a team environment build effective working relationships inside and outside of the group while keeping abreast of general business objectives policies standards services facilities procedures and related information in order to maintain a comprehensive awareness of the organization. You will thrive in a fastpaced and growing environment and have exceptional attention to detail.
You will be responsible for a wide range of critical activities including complex calendar management managing travel and expenses organizing team activities and events . Other responsibilities include but are not limited to space planning and ad hoc project coordination. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company. Working in a highly ambiguous environment you will demonstrate initiative complete tasks and projects quickly and proactively take action without the total picture. You will learn organizational structures and objectives of the teams you support. The right candidate will have a strong sense of ownership bias for action and be able to work accurately when under pressure to meet tight deadlines.
About the team
FTR is made up of six core teams and four support functions. We sit within the WW Amazon Stores division. Our customers include Operations AWS and internal FTR teams. We are the team that builds and powers the robots that are building the future of Amazon.
5 years of senior level leadership support or 3 years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience with executive level calendar management
Experience as an Executive Assistant
Experience handling administrative details independently while exercising good judgment in keeping team members adequately informed
Experience with domestic or international travel coordination
Experience working with large global teams
Experience in a fastpaced hightech company
Experience with work space planning/management
Experience leading process improvements
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
Key job responsibilities
Manage complex calendars prioritize meetings including organizing sessions with internal & external senior leaders
Organize execute and assist with team activities (staff meeting agendas global team meetings offsites and team social events).
Complete expense reports proactively.
Coordinate both domestic and international travel.
Track and ensure the completion of key deliverables and follow up on outstanding items.
Act as a liaison between the team and key stakeholders.
Handle confidential materials and information with discretion.
Develop and maintain new mechanisms to maximize team efficiency.
Have fun at work and help others do the same.
High judgment and decision making in an ambiguous environment
Partner closely and proactively with Finance HR Recruiting and EAs throughout the organization
A day in the life
As an Executive Assistant you will work in a team environment build effective working relationships inside and outside of the group while keeping abreast of general business objectives policies standards services facilities procedures and related information in order to maintain a comprehensive awareness of the organization. You will thrive in a fastpaced and growing environment and have exceptional attention to detail.
You will be responsible for a wide range of critical activities including complex calendar management managing travel and expenses organizing team activities and events . Other responsibilities include but are not limited to space planning and ad hoc project coordination. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company. Working in a highly ambiguous environment you will demonstrate initiative complete tasks and projects quickly and proactively take action without the total picture. You will learn organizational structures and objectives of the teams you support. The right candidate will have a strong sense of ownership bias for action and be able to work accurately when under pressure to meet tight deadlines.
About the team
FTR is made up of six core teams and four support functions. We sit within the WW Amazon Stores division. Our customers include Operations AWS and internal FTR teams. We are the team that builds and powers the robots that are building the future of Amazon.
5 years of senior level leadership support or 3 years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience with executive level calendar management
Experience as an Executive Assistant
Experience handling administrative details independently while exercising good judgment in keeping team members adequately informed
Experience with domestic or international travel coordination
Experience working with large global teams
Experience in a fastpaced hightech company
Experience with work space planning/management
Experience leading process improvements
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
Employment Type
Full-Time
Department / Functional Area
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
