BUCS Administrator - Campus ServicesGrade 4
BUCS Administrator - Campus ServicesGrade 4
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£ 27166 - 28768
1 Vacancy
Job Description
Position Details
Campus Services
Location: University of Birmingham Edgbaston Birmingham UK
Full time starting salary is normally in the range 27166 to 28768 with potential progression once in post to 32145
Grade: 4
Full Time Permanent
Closing date: 20th April 2025
Interviews: Tuesday 6th or Wednesday 7th May 2025
Are you considering a career at the University of Birmingham
Our Recruitment Team is hosting onetoone conversations to help you understand the application process provide updates on existing applications and answer general questions about working at the next appointments are available on Friday 28th March; clickhereto book. Further dates and opportunities to connect with us in person will be advertised on future job listings.
Our offer to you
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years andweare equally proud to be recognised as a leading global want to attract talented people from across the city and beyond support them to succeed and celebrate their success.
We are committed to helping the people who work here todevelopthrough our sectorleading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full almost 5000professionalservices jobs in a widerange of functionsin Edgbaston andin our campus inDubai there are plenty of opportunities foryou to be able to develop yourcareer at the University.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we areand how we work.
Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and depending on the role we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible working addition you will receive a generous package of benefits including 40 dayspaid holidaya year one paid day a year for volunteering occupational sick pay and a pension scheme. We also have three high quality subsidised day nurseries.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on campus we have a stateoftheart sports centre with pool shopsplaces to eat and drinkour own art gallery museum and botanical gardens.
Find out more about thebenefits of working for the Universityof Birmingham
Role Summary
The University of Birmingham has a proud and illustrious sporting history and we are looking to appoint a BUCS Administrator (BA) to continue this tradition. The BA will play a key role in the delivery and development of our Universitys BUCS teams and athletes throughout the role is responsible to ensure the highest standards are met for our students and visiting teams which includes effective support particularly in the areas of fixtures training matches events health and safety and BA will also support the Club Development Teams work in providing long term sustainable development of the sports club infrastructure to enhance the University of Birminghams BUCS and National League positions.
Main Duties
BUCS sports fixtures and regular training administration
Birmingham has an extensive and vibrant competitive student sport programme. The BA will be responsible for the efficient planning organisation and coordination of all club fixtures and booking of facilities for training.
- To ensure the efficient coordination of fixtures both British Universities & Colleges Sport (BUCS) and local/national leagues including production of fixture lists and all communications with relevant parties (to include UBS clubs other Universities and their clubs and BUCS).
- To actively communicate alterations and cancellations of fixtures to other institutions and UBS team.
- Ensure the University of Birmingham and its sports clubs meet all national governing body and BUCS rules and regulations including but not limited to:
- appointment of qualified officials;
- provision of appropriate home facilities provided by working in partnership with UBS Operations and UoB Estates staff;
- coordination of appeal cases following disputed fixtures/results to ensure resolution in the appropriate timeframe;
- provision of firstaid and ambulance cover for matches and events; and
- ensure clubs exceed minimum safety requirements.
- To liaise with Operations staff to ensure the efficient delivery of BUCS events competitions championships and meetings hosted by the University of Birmingham and ensure clubs meet their commitments in hosting such events.
- Organisation of transport for UBS club throughout the season to ensure cost effective and appropriate transport is booked.
- Maintaining accurate records relating to budget expenditure on items such as accommodation transport equipment and facility hire.
- To attend BUCS regional meetings BUCS Conference and any other meetings and events as necessary.
- To manage disciplinary issues raised in relation to BUCS after consultation with the Club Development Manager and the Sports Officer. Collate reports and evidence outlining key points of incidents which may occur.
- To ensure sport club webpages contain up to date and relevant BUCS information.
Health & Safety
The BA is responsible for the implementation and monitoring of Health and Safety policies and procedures relating to sports clubs primarily in relation to representative fixtures and events. The BA will:
- Annually review and update club risk assessments and ensure annual inventories are undertaken by sports clubs and maintain an accurate record of all sports club equipment.
- Inform UBS H&S Adviser of new/forthcoming events the team are working on to enable best practice.
- Be responsible for ensuring club committees update club constitutions codes of practice/duty of care documents amending existing policies to meet required standards.
Other Duties
- It is a requirement of the post holder to be conversant with and work to UBSs Safeguarding Children and Vulnerable Adults Policy and Procedures.
- To assist the University in Open Days and participation events such as Sports Fair Alumni Open Day and other UBS Big Events.
- To actively participate in job chats and personal development reviews; agree objectives and targets and work to achieve these within agreed timescales.
- To undertake any other duties that may reasonably be required and which can be accommodated within the post holders grading.
Working Hours
- Average working hours are 36 hours per week
- There is an expectation that during term time the post holder will work longer days on a Wednesday and some weekend work to support the business as required.
Required Knowledge Skills Qualifications Experience
Qualifications
- GCSE Maths and English (minimum Grade C) or equivalent
Knowledge
- An indepth understanding of BUCS rules and regulations
- Knowledge of student sport and the complexities of working in a student environment
- Good understanding of National Governing Body competition structures and delivery methods
- Understanding of equity and diversity relating to sporting provision
Skills
- Demonstration of strong organisation skills
- Excellent attention to detail
- Ability to prioritise workload
- Ability to work both collaboratively with a team and autonomously
- Ability and track record of working as part of a busy team and working effectively under pressure to tight deadlines
- Effective problem solving and decisionmaking skills
- Good communication skills
- A highlevel understanding of Word Excel and PowerPoint
- Positive attitude towards CPD
Experience
- An empathy with working within a student environment
- Extensive experience in administrating sports clubs within these structures
- Experience of successfully leading others preferably in both direct supervision of other paid employees and of volunteers
- Energy commitment and enthusiasm to work evenings and weekends as required
DBS required
The University is committed to safeguarding and we promote safe recruitment practice therefore all associated preemployment checks will be undertaken before any appointment is to the nature of the work undertaken in this role all successful applicants will be subject to a satisfactory DBS clearance prior to appointment.
Informal enquiries to Amy Preston email:
View our staff values and behaviourshere
We believe there is no such thing as a typical member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability which is a key part of our strategy. You can find out more about our work to create a fairer university for everyoneon our website.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
