Personal Assistant CEO
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Job Description
About Hello Heart:
Hello Heart is on a mission to change the way people care for their hearts. The company provides the first app and connected heart monitor to help people track and manage their heart health. With Hello Heart users take steps to control their risk of heart attacks and stroke the leading cause of death in the United States. Peerreviewed studies have shown that highrisk users of Hello Heart have seen meaningful drops in blood pressure cholesterol and even weight. Recognized as the digital leader in preventive heart health Hello Heart is trusted by more than 130 leading Fortune 500 and government employers national health plans and labor organizations. Founded in 2013 Hello Heart has raised more than $138 million from top venture firms and is a bestinclass solution on the American Heart Associations Innovators Network and CVS Health Point Solutions Management platform. Visit www.helloheart for more information.
About the Role:
Were looking for a sharp servicedriven and highly dedicated Personal Assistant (PA) to support a highperforming CEO in all aspects of her life. This role blends personal logistical and executive support at a very fast pace. Youll be trusted with everything from managing home life to coordinating international business tripsand everything in between.The right person for this role is discreet adaptable and gets things donefast.
Youll report to the Chief of Staff (USbased) and support the CEO (based in Israel traveling weekly to the US) while working closely with a global crossfunctional team. If you thrive under pressure love being the person behind the scenes making everything happen and want to grow into deeper business involvement over timethis is the role for you.
Key Responsibilities:
Travel & RealTime Support
- Travel frequently with the CEO (often monthly or more) supporting an intense schedule of backtoback meetings and redeye flights.
- Book all travel including personal (flights hotels transportation) and manage inthemoment needs during unpredictable schedules.
- Stay on top of every detail during travel to minimize friction and maximize time.
Availability & Flexibility
- Match the CEOs working hours including late nights US time zones Fridays and weekends.
- Be available 24/7 for urgent issues with the flexibility to pivot as plans shift.
- Be present in the office whenever the CEO is adjusting your own hours accordingly.
Executive AssistantLevel Support
- Step in to support or cover for the CEOs Executive Assistant when needed:
- Manage calendar coordination across teams time zones and senior stakeholders
- Answer emails schedule meetings follow up on key tasks
- Maintain the CEOs LinkedIn and social media with professionalism and consistency
- Attend meetings take notes summarize key decisions and assist with followups across the org.
Event Planning
- Organize CEOled events in Israel and the USsuch as leadership offsites team workshops private dinners and internal gatherings.
- Handle full logistics: venue booking agendas guest management materials and flawless .
Home & Life Management
- Oversee household staff: 2 nannies cleaning personnel and service providers/handyman as needed.
- Interview and onboard new staff manage/create schedules and provide clear feedback to ensure performance.
- Manage the calendar and logistics for the CEOs child coordinating between two coparents nannies and school schedules.
- Handle errands: dry cleaning deliveries tailoring school pickups and lastminute requests shopping and travel necessities.
- Take charge of bureaucratic tasks: taxes insurance vehicle renewals and healthcare paperwork.
- Manage rental properties and household vendors with a costconscious and proactive mindset.
Qualifications:
- 5 years of PA or EA experience with Clevel executives; experience with American executives or USbased work culture is a must.
- Fluent in Hebrew and English Must.
- Experience working with multiple time zones Must.
- TechSavvy Comfortable with Google Suite calendar management tools email and social platforms.
- Ability to move quickly confidently and get things done without waiting to be asked.
- ServiceOriented Youre happiest when supporting others and making things run smoothly.
- Highly Independent You take initiative solve problems on the fly and dont wait for permission.
- Discreet & Professional You handle confidential information with total trust and care.
- Flexible & Adaptable You love structure but thrive in organized chaos and daily shifting priorities.
- Team Player You collaborate well across departments and with people from different backgrounds.
- DetailOriented Nothing slips through the cracks under your watch.
Hello Heart has a positive diverse and supportive culture we look for people who are collaborative creative and courageous. Oh and if you want to see some recent evidence of the fun things we do at Hello Heart check out our Instagram page.
Required Experience:
Chief
Employment Type
Full Time
