Administrative Support Specialist
Administrative Support Specialist
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Job Description
We are currently looking for an Administrative Support Specialist to join our growing company.
Join a progressive engineering firm where your administrative expertise powers meaningful design and purposeful innovation. As an Administrative Support Specialist youll play a vital role in a collaborative peoplecentered environment that values operational excellence and strives to create lasting impact. This is a role where your initiative attention to detail and passion for supporting highperforming teams will be celebrated and nurtured. Aligned with our missionexpanding what is possible together for a better futureyoull streamline processes strengthen team connections and elevate everyday operations. Your strengths in organization adaptability communication and problemsolving will be key to driving our shared vision forward.
The Administrative Support Specialist will report directly to the Office Administration Manager.
At HH Angus we support your career development to help you achieve your professional goals. Come Grow With Us!
Responsibilities Include:
- Responsible for daytoday calendar management for assigned leader(s) including scheduling responding to meeting requests assisting with monitoring deliverables.
- Coordinates and services internal and external meetings as required; organizing agendas meeting materials and attending meetings as needed to take minutes.
- Point of contact in the absence of the assigned leader(s) for internal and external clients; providing professional service and response to requests for information redirecting inquiries to others as needed to ensure good client service.
- Books travel and provides support to the travel booking process.
- Completes and submits expense reports on behalf of assigned leader(s) and others being serviced.
- Tracks and manages requests requiring assigned leader(s) approval.
- Provides general divisional/regional support to Managers and employees.
- Assists with professional membership renewals and completes registrations for training conferences seminars and corporate memberships as required.
- Coordinates and supports corporate events socials and trainings as required.
- Manages divisional and other corporate calendars as required.
- Monitors and tracks division information as required.
- General administrative duties such as preparing editing/formatting of various documents reports specifications and assists with powerpoint presentations.
- Provides backup support to administration team members including Reception and the Office Administration Manager.
- Coordinates workstation set up for new hires in their divisions/regions.
- Provides support for Lunch & Learn coordination.
- Other duties as required.
The successful candidate will have the following skills and experience:
Degree or diploma in Office Administration or equivalent preferred.
- 35 years in office administrative roles
- Fully conversant with MS Office suite
- Excellent verbal and written communication skills
- Excellent organizational and timemanagement skills
We offer a competitive compensation package in an exceptional environment focused on growth and development.
HH Angus is committed to providing an accessible work environment. Upon request during the recruitment process HH Angus will accommodate applicants with disabilities. For more information on our Accessibility Program please refer to our Accessibility Policy.
We thank all candidates for their interest but only qualified candidates will be contacted. We are an equal opportunity employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
