Administrative Assistant

Job Description

At EisnerAmper we look for individuals who welcome new ideas encourage innovation and are eager to make an impact. Whether youre starting out in your career or taking your next step as a seasoned professional the EisnerAmper experience is oneofakind. You can design a career youll love from top to bottom we give you the tools you need to succeed and the autonomy to reach your goals.

We are seeking an organized detailoriented Administrative Assistant for our Advisory service line in the Baton Rouge office. This is an exciting opportunity for someone who has a positive attitude a proactive nature and who is collaborative. The working environment is not routine so we need someone who can balance changing sometimes competing priorities.

The ideal Administrative Assistant will be a foundation for team success by providing a wide range of administrative support to assigned practice areas. Duties will require someone who can successfully work independently and within a team environment. Successful candidates will possess a high degree of professionalism including the ability to maintain strict confidentiality. We need someone with good interpersonal communication skills to interact professionally and appropriately with individuals at all levels of our organization and with our clients.

What it Means to Work for EisnerAmper:

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry

• You will have the flexibility to manage your days in support of our commitment to work/life balance

• You will join a culture that has received multiple top Places to Work awards

• We believe that great work is accomplished when cultures ideas and experiences come together to create new solutions

• We understand that embracing our differences is what unites us as a team and strengthens our foundation

• Showing up authentically is how we both as professionals and a Firm find inspiration to do our best work

What Work You Will be Responsible For:

• Creating and proofreading correspondence standard operating procedure documents and presentations.

• Preparing reports and related work for the assigned practice areas.

• Providing photocopy scanning binding and other document management services.

• Coordination of virtual and live inperson meetings as needed. Ensure that meeting rooms are neat with applicable technology and refreshments prepped and ready for use by meeting participants.

• Maintaining team and project schedules in RUNN software application.

• Creating or downloading and distributing regular reports (weekly monthly bimonthly report etc..

• Creating new users in various firm systems including assigning/removing rights as needed.

• Maintaining uptodate client records.

• Making updates to Project/Client codes in Practice Management.

• Scheduling creating and launching meetings in MS Teams GoToWebinar and other platforms as needed.

• Making travel arrangements for managers and above to include booking restaurant reservations travel accommodations and car services as needed.

• Preparing expense reports in SAP Concur for managers and above and providing guidance to others regarding the use of Concur for travel and expenses.

• Assisting partners with monthly billing and preparing client invoices on a timely basis.

• Arranging inhouse and offpremise meals for employees team meetings client events etc.

• Creating and tracking conference and professional education registrations.

• Entering time for team members into Practice Management on an asneeded basis.

• Managing calendars for Partners or Managing Directors as requested.

• Other administrative duties as assigned.

Basic Qualifications:

• High School Diploma

• 3 years office administrativerelated experience

• Demonstrated excellence in written and oral communication

• Intermediate level of proficiency with the Microsoft Office suite of products (Outlook Excel PowerPoint and Word.

Preferred/Desired Qualifications:

• Advanced computer skills including MS Office (Word Excel and Outlook)

• Previous experience with SAP Concur ProSystem Practice Management Salesforce Netsuite iManage Replicon Document Citrix Sharefile or JIRA is a plus.

• Ability to quickly learn and effectively utilize the firms timekeeping and travel expense programs (e.g. Prosystem fx Practice Management Concur).

EisnerAmper is proud to be a meritbased employer. We do not discriminate on the basis of veteran or disability status orany protected characteristics under federal state or local law.

About EisnerAmper:

EisnerAmper is one of the largest accounting tax and business advisory firms with nearly 4500 employees including 450 partners across the world. We combine responsiveness with a longrange perspective; to help clients meet the pressing issues they face today and position them for success tomorrow.

Our clients are enterprises as diverse as sophisticated financial institutions and startups global public firms and middlemarket companies as well as high net worth individuals family offices notforprofit organizations and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys financial professionals bankers and investors who serve these clients.

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