Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
$19.00/hour $20.00/hour once you become a permanent employee after 4 months)
30 hours a week and will go to 40 hours after permanent
1st Shift
Contract To Permanent Placement
- Bookkeeper
- Basic Data Entry
- Entering Invoices
- QuickBooks
Responsible for maintaining financial records for the practice including posting invoices daily deposits keeping track of all incoming bills. Assists in preparing dictation and end of month reports. Supports the physicians optometrists and administrator in maintaining licensing credentialing and business records. Position requires good judgment a strong understanding of bookkeeping / accounting and excellent customer service skills. Requires considerable attention to detail.
Bookkeeper Duties and Responsibilities:
- Accounts payable responsibilities including recording and payment of invoices under the direction of management.
- Maintain Accounts Receivable records by recording daily deposits working with billing department to audit daily revenues and reconcile bank statements.
- Reconciles credit card balance daily and monthly.
- Prepare and maintain monthly quarterly and annual tax obligations.
- Keep filing up to date and historical records archived.
- Maintain up to date Petty Cash records in QBO.
- Sends and receives transcription making sure that dictation is transcribed efficiently accurately and in a timely manner.
- Prepare and submit monthly and quarterly reports which include bank statement reconciliation and sales tax filings.
Executive Assist Responsibilities:
- Maintain provider licensing with state and federal agencies and responding to attestation requests from hospitals payers and boards of registry (CAQH).
- Oversee changes to doctors schedules to assure accuracy: PTO/Holiday blocking changes to daily schedules.
- Maintain Google calendars for doctors OnCall schedules PTO and select work assignments.
- Prepare maintain and publish monthly calendar of shared staff housekeeping responsibilities.
- Ability to provide redundancy for inventory order when primary staff is unavailable.
- Assisting various departments with creating and maintaining training policy and staff announcement documents in Excel PDF and Canva.
- Requesting ASL interpreter when staff or Jeanie service is not available confirming patient appointment and canceling scheduled interpreter per agency guidelines.
- Transcription of patient discharge letters as needed.
- Collect collate and disperse mail.
Employment Type
Full-Time
