Executive Assistant for Strategic Enrollment Management

Title: Executive Assistant for Strategic Enrollment Management

State Role Title: Admin and Office Spec III

Hiring Range: Based on qualifications & experience

Pay Band: 3

Agency: Virginia Military Institute

Location:Virginia Military Institute

Agency Website:www.vmi

Recruitment Type: General Public G

Job Duties

Provide highlevel administrative support by handling information requests performing administrative functions and assist with data collection and management. Please note: this is a grantfunded position.
The Executive Assistant for Strategic Enrollment Management will serve as the focal point for visitors employees and cadets for the offices of Admissions Financial Aid and Cadet Marketing. The position will serve as the point of contact for Enrollment Management and be responsible for aiding with data validation and entry managing primary telephone lines and email for multiple offices provide general and routine office support such as correspondence calendars budget and purchasing provide support to cadets and families as well as colleagues and perform other duties that become necessary.
Other Duties and Responsibilities Include:
Provide information to cadets families employees etc. relating to Enrollment Management or other college matters via Postwide utilizing various software (Colleague Element 451 Nelnet etc..
Perform data integrity checks data entry and data validation into applicable software to include but not limited to Colleague Element 451 Nelnet 25Live Microsoft products Etrieve etc. across the spectrum of Enrollment Management.
Assist with procurement travel arrangements coordination of meetings inventory and overall maintenance of the office.
Ensure timely response to calls emails mailings etc. and providing high quality friendly accurate and efficient service.
Provide staff coverage for the department within Enrollment Management and posses full knowledge of the departments roles and responsibilities to provide such coverage.
Respond to cadet questions problems and requests resolve issues concerning admissions or financial aid referring callers to other appropriate personnel as necessary.
Maintain knowledge of academic curricular programs and indepth knowledge of the admissions processes requirements for international students financial aid (including Veteran Benefits) and other relevant areas.
Assist parents with the rights and procedures regarding FERPA.

Minimum Qualifications

At least twoyears of fulltime or fulltime equivalent experience in office management office administration or related
Associates degree
Experience with CRMs Student Information Systems etc.
Excellent interpersonal written and verbal communication skills
Excellent customer service skills
Proficiency with Microsoft Office
Superior organizational time management skills and ability to pay attention to detail with the ability to multitask in a high traffic environment
Ability to work independently and with a team
*This is a grant funded position*

Additional Considerations

Experience within higher education preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Contact Information

Name: Tamara Wade

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.