Administrative Assistant - 4441

BronxWorks helps individuals and families improve their economic and social wellbeing. From toddlers to seniors we feed shelter teach and support our neighbors to build a stronger community. In all aspects of our work we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 65 locations throughout the borough providing a variety of programs that offer assistance in the areas of family children and youth support educational services elder care homelessness mental health and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.

Qualifications (education professional certifications or licenses experience)

• Associates degree or high school diploma or equivalent and four years related experience
• Proficiency in modern business communications including personal computers electronic mail voicemail facsimile and copier equipment
• Proficiency in basic filing principles and standard correspondence formats
• Minimum typing speed of 50 words per minute

Essential Duties and Responsibilities

• Coordinate the activities of various support staff to ensure adequate staffing for answering phones entering data copying and mailing of documents etc.
• Organize students files
• Enter student information into PTS
• Perform program tracking and record keeping
• Provide general support outreach and promotion for the ESOL program
• Perform data entry work
• Ensure activity spaces are ready for programming and have materials needed for activities
• Purchase office supplies and/or equipment including maintaining appropriate documentation for reconciling invoices in Nexonia (fiscal payment system) in a timely manner.
• Assist with preparing materials workshop schedule confirming participants taking inventory of equipment
• Review invoices for accuracy and forward to fiscal department on a timely basis.
• Maintain data sheets training logs office certificates etc.
• Maintain calendar schedule appointments and arrange meeting rooms.
• Submit monthly progress reports to supervisor.
• Assist with the collection of documents for audits and submission of proposals. Deliver and/or pick up documents to/at BronxWorks offices funding sources and or other agencies
• Report to and meet with supervisor on a weekly basis or as determined
• Perform additional duties as assigned

Physical Requirements

• Ability to use a computer for prolonged periods.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand walk or sit for long periods of time.
• Ability to bend and retrieve objects and/or documents.
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.
• Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather including inclement weather if required to conduct home visits and/or field work.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms conditions and privileges of employment including but not limited to recruitment hiring compensation training and employee development placement promotion demotion upgrading downgrading transfer layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition military and veteran status gender identity or expression genetic information status as a victim of domestic violence or any other characteristic protected by federal state or local law. If you require reasonable accommodation as part of the application process please contact .